Security Service and Construction Project Administrator

Security Service & Construction Project Administrator plays a vital support role within the project management team, ensuring that all administrative aspects of security projects are organized, documented, and efficiently executed. The ideal candidate is detail-oriented, highly organized, and familiar with the construction industry.

Key Responsibilities:

• Provide administrative support to project managers and field supervisors for security projects.
• Prepare and manage project documentation, including contracts, submittals, RFIs, and closeout packages.
• Maintain and update project files and documentation logs.
• Track project schedules and deadlines, ensuring all documentation is submitted on time.
• Coordinate and communicate with vendors, subcontractors, and clients regarding project status and documentation.
• Assist in preparing Direct Owner Purchase billing and invoicing documentation.
• Help ensure compliance with local, state, and federal regulations and company safety policies.
• Organize and schedule project meetings, prepare agendas, and take meeting minutes as needed.
• Generating work orders.
• Invoice service tickets.
• Assist with permitting for several municipalities.

Qualifications:

• 3+ years of experience in a construction or security contracting environment, ideally in a project administrative role preferred.
• Strong knowledge of construction documentation and processes.
• Proficiency in MS Office Suite (Word, Excel, Outlook), and project management software (e.g., Autodesk (ACC Build) , Viewpoint, Bluebeam).
• AutoCAD experience a plus.
• Excellent organizational and time management skills.
• Ability to multitask and work in a fast-paced environment.
• Strong written and verbal communication skills.
• Familiarity with security systems or terminology is a plus.
• Strong interpersonal and collaboration skills

Working Conditions:

• Primarily office-based with occasional site visits.