Executive Personal Assistant

The Role

A Founder & Creative Director at the helm of two companies with offices in UK, UAE and USA, one in the fashion industry, and one in the hospitality industry, is seeking an Executive and Personal Assistant.

The Executive & Personal Assistant will act as a trusted gatekeeper, coordinator, and right hand to the Founder. This role requires someone who thrives working with people, has a mix of professional polish, discretion, logistical mastery, and importantly, a genuine passion and understanding for the fashion and hospitality industry. Travel will be required to client presentations, fashion weeks and potential international office 

Key Responsibilities

Executive Support:  Manage complex calendars, appointments, and meetings across time zones; prioritising and adjusting as needed.

Expenses Management:  Preparing weekly reports to share with the Finance Department. 

Travel Coordination:  Plan detailed travel itineraries (domestic and international), including flights, accommodations, logistics, and event preparation, along with visa requirements where necessary.

Communications Management:  Draft, proof, and manage correspondence and meeting notes; filtering and prioritising inbound and outbound communication as needed.

Liaison Role:  Serve as the point of contact between the Founder and internal/external stakeholders (press, partners, direct reports and teams).

Confidentiality:  Handle sensitive information with discretion and professionalism.

Personal Coordination:  Assist with personal errands and day to day support, appointments, and household management to ensure overall balance and efficiency. 

Office Management:   Managing facilities, suppliers, IT setup, visitors, post, stationary etc. 

Event Planning:  Both work and personal events, dealing with third parties accordingly from start to finish. 

Who You Are

• Strong organizational abilities combined with keen attention to detail, effective time management, and a focus on achieving objectives.
• Ability to take ownership of day-to-day workload and projects while prioritizing demands from others and meeting deadlines.
• Proficient knowledge of MS Office applications (Outlook, Word, Excel, PowerPoint).
• Very good written and oral communication skills in English; other languages are a nice-to-have.
• At least 2 years of experience working as an Executive Assistant or in a comparable position in either fashion industry or hospitality industry.
• Proven ability to work independently as well as part of a team.
• Outstanding problem-solving skills and a proactive approach.
• Based in London or surrounding area.

Perks & Benefits

·       Competitive salary (45,000).

·       24 days paid holiday + UK Bank Holidays.

·       Your birthday off — because you deserve it!

·       Team socials 

·       Auto-enrolment pension.

After 6-month probation:

·       Private Health Insurance (optional).

·       Season Ticket Loan (optional).

·       Discretionary performance bonus.

Working Environment 

·       Monday to Friday, 9am – 6pm, however flexibility from time to time is required.

·       Office based role, a 5-minute walk from Old Street Tube Station.