Lead - Admin

1. Administration & Facility Management

• Manage day-to-day administration activities across corporate offices and project locations.
• Ensure efficient operation and maintenance of workplace infrastructure, office facilities, and utilities.
• Drive workplace standards, space management, and office upkeep.
• Oversee office expansion, renovation, refurbishment, and relocation activities as required.

2. Vendor & Contract Management

• Manage end-to-end vendor selection, onboarding, and performance monitoring.
• Administer contracts related to facility management, housekeeping, transportation, security, cafeteria, and support services.
• Ensure service delivery as per agreed SLAs and contractual obligations.
• Monitor vendor costs and identify opportunities for cost optimization.

3. Security & Asset Management

• Coordinate with security teams to ensure workplace safety and access control.
• Oversee deployment and performance of security agencies.
• Manage company assets, inventory, office equipment, and infrastructure records.
• Ensure safeguarding of organizational assets and facilities.

4. Employee Services & Workplace Experience

• Ensure seamless delivery of employee support services, including transportation, guest house management, accommodation, cafeteria, and travel coordination.
• Address administrative concerns raised by employees and business stakeholders.
• Drive initiatives to improve workplace experience and employee satisfaction.

5. Compliance & Governance

• Ensure compliance with applicable statutory and regulatory requirements related to administration and facility operations.
• Conduct periodic audits of facilities, vendors, and administrative processes.
• Maintain all records, licenses, agreements, and compliance documentation.
• Support business continuity and emergency response planning.

6. Budget & Cost Control

• Prepare and manage annual administration budgets.
• Monitor administrative expenditures and optimize operational costs.
• Ensure efficient utilization of resources without compromising service quality.
• Generate MIS reports and dashboards for management review.

7. Stakeholder Management

• Partner with HR, Procurement, Finance, Security, Projects, and Business Teams for effective service delivery.
• Coordinate with government authorities, local administration, landlords, and external agencies when required.
• Provide administrative support for leadership visits, corporate events, and business meetings.

Education

• Bachelor's Degree in any discipline.
• MBA/PGDM in Administration, Operations, Facilities Management, or related field preferred.
• Certification in Facility Management, Administration, or Workplace Management will be an added advantage.

Experience

• 10-15+ years of experience in Administration, Facility Management, Corporate Services, or Workplace Operations.
• Experience in large organizations within Power, Utilities, Infrastructure, EPC, Manufacturing, Energy, Construction, or Industrial sectors preferred.
• Exposure to managing multi-location offices and project sites is highly desirable.

Key Competencies

• Administration Management
• Facility & Infrastructure Management
• Vendor & Contract Management
• Security Administration
• Asset Management
• Budgeting & Cost Control
• Employee Services
• Travel & Accommodation Management
• Compliance & Governance
• Stakeholder Management
• Negotiation & Vendor Relationship Management
• Problem Solving & Operational Excellence

Preferred Profile

• Strong experience in handling large-scale administrative operations.
• Proven track record in vendor management and operational cost optimization.
• Ability to manage multiple stakeholders and geographically dispersed locations.
• Strong planning, execution, communication, and people management skills.
• Experience handling administration for corporate offices, operational plants, or project sites.