Project Manager

Direct Client 

Project Manager 

Hybrid NY

SUMMARY OF THE FUNCTION/ROLE

The Telecom Expense Management Unit team manages costs associated with telecommunication services, such as mobile and landline communications, including IT services such as cloud services, and data expenses. Identifies cost savings, optimizes MTA voice and data and wireless services-and all telecom expenses ensuring cost efficiency in managing telecom assets effectively by tracking usage and charges, auditing invoices, negotiating contracts and identifying cost savings opportunities and services.

The incumbent candidate will assist in establishing and optimizing processes for the Telecom Expense Management Unit, including but not limited to, establishing processes for management, Analysis of spending and non-usage of mobile devices, invoice analysis, reporting large data analysis and vendor payments.

• The incumbent candidate will assist in establishing and optimizing processes for the Telecom Expense Management Unit including but not limited to perform financial analysis and gather business requirements and outline business needs.
• Incumbent will be working with MTA IT Telecom Services & Expense Management Unit to manage the high-level data reports, performing in-depth analysis of projects and communicating results to leadership.
• He will also be analyzing and monitoring forecasting procurement requirements for new purchases, contract modifications, and vendor payments
• Some of the responsibilities include generating ServiceNow reports, verifying the asset records with wireless carriers' portals for accuracy and controls.
• This verification includes comparing the approximately 30,000 mobile devices in the system with the databases of the four wireless carriers of AT&T, Sprint, T-MOBILE Telecommunication, and VERIZON Telecommunication, reviewing the records for any discrepancies, and wireless carrier bill review.
• Process zero usage reports, this is a very time-intensive and labor-intensive process, making it more difficult to accomplish the tasks outlined above without assistance and support from a consultant.
• Understand and be abreast of new technology.

MAJOR RESPONSIBILITIES/ACCOUNTABILITIES

• Establish/Optimize process services, such as mobile and landline communications, in preparation for monthly carrier reports analysis for the department; Analyze report for data integrity.
• Establish/Optimize process to manage costs associated with telecommunication services, review vendor reports to reduce cost by eliminating errors by eradicating cost inefficiencies identifying cost savings opportunities and optimize MTA’s wireless, voice and data services.
• Establish/Optimize process to Analyze vendor expenses and compare to funding of contract.
• Establish/Optimize process to Prepare forecast budget expense reports.
• Establish/Optimize preparation status reports on in-process and completed projects. To indicate if projects are within budget parameters from both a dollar and time perspective.
• Establish/Optimize process to prepare and evaluate mid-year and year-end forecasts, monitor spending, and secure rollover of unspent funds.
• Establish/Optimize process to track planned and actual expenses in support of the annual budget process.
• Establish/Optimize process to Investigate and resolve project budget variances

QUALIFICATIONS

• BS degree in Finance, Accounting or Economics preferred.
• Experience with project-based financial management budgeting/forecasting and or auditing a plus.
• Ability to independently compile, research and perform in-depth analysis of projects.
• Excellent analytical and problem-solving skills.
• Experience with ServiceNow, reporting and dashboards.
• Experience with PeopleSoft.
• Profound knowledge of analytical functions and table functions.
• Ability to work with large databases and financial software applications.
• Superior skills with spreadsheets and databases.
• Strong communication, analytical and data organization / interpretation skills.
• Proven ability to multi-task, work under pressure, and meet tight deadlines
• Attention to detail and accuracy is required.
• Superior skills with Microsoft Office applications (Excel, PowerPoint, Word, Outlook).
• Outstanding organizational and quantitative skills as well as experience managing and resolving complex resource allocation problems.
• Ability to perform high-volume work accurately and independently.
• Ability to gather business requirements and outline business needs.
• Ability to perform financial and data analysis using various financial systems.
• Superior analytical skills
• Excellent written and oral communications skills,
• Strong knowledge in automation- manual processes.
• In-depth experience analyzing very large data reports, databases and financial reports.
• Ability to identify trends, analyze data and make recommendations.
• Invoice analysis, Tracking, Information Technology.
• Experience in Budget and project spend tracking.