Administration Assistant - Home Working - Engineering industry - £25k-30k p/a - London

Administration Assistant - Home Working - Engineering industry - £25k-30k p/a - Part time or Full time

• Location: Based in London with occasional office visits (but mostly remote home working)
• Contract: Permanent, full-time
• Working hours: Flexibility within the company's normal 8:00am–5:00pm office hours

We’re recruiting for a growing commercial HVAC and M&E engineering business looking to add an experienced Administration Assistant to its team.

This is a varied position where you’ll support the day-to-day operation of the business, working closely with engineers, management, customers and suppliers. The position is predominantly home-based , with occasional office days, and both full-time and part-time arrangements will be considered.

The role

You’ll play an important part in keeping jobs organised and ensuring engineers and customers have the information they need. Responsibilities will include:

• Coordinating engineers' diaries, site visits and workloads
• Raising, updating and tracking jobs through Joblogic
• Following jobs through from initial instruction to completion
• Liaising with customers, engineers, suppliers and subcontractors
• Preparing quotations, reports and general documentation
• Maintaining site, asset, contract and PPM records
• Supporting invoicing, purchase orders and supplier invoices using Xero
• Assisting with job-cost reconciliation and credit control
• Maintaining compliance documentation and engineer records
• Handling incoming calls and emails and providing wider administrative support

What we're looking for

You’ll need previous administrative experience within a busy working environment, alongside good organisational skills, attention to detail and confidence using Microsoft Word, Excel and Outlook .

You should be comfortable managing several priorities at once, communicating with different people throughout the day and working independently from home.

Experience with Joblogic and/or Xero would be advantageous but isn't essential.

Experience within facilities management, HVAC, air conditioning, mechanical engineering, building services or another field-service environment would also be particularly relevant, especially if you've previously coordinated engineers or subcontractors.

What's on offer?

• Permanent position
• Full-time or part-time options
• Predominantly home-based working
• Occasional office days
• Flexible working arrangements
• Opportunity to take on more responsibility as the business continues to grow

Interested? Apply with your CV for further details.