Marketing Administrator

Job Title

Marketing Administrator

Location

APSI Corporate Office located 8885 Research Drive, Irvine, CA 92618
Pay Range:

$50,000 - 65,000/year plus benefits
Department:

Marketing
Reports to:

Marketing Manager
Anticipated Start Date:

ASAP
Position Details:
The Marketing Administrator supports proposal development, business development tracking, and marketing operations for a construction management firm serving public agencies. This role requires strong organization, attention to detail, and the ability to manage multiple deadlines in a compliance-driven environment.

Work Model

This is a fully on-site position requiring in-person attendance five (5) days per week.

Daily Responsibilities

Monitor bid sites; download RFP/Qs. Proposal support; format and proof content. Maintain department libraries
Update reference documents
Track and manage calendar of trade shows and industry events. Perform reformatting, resizing, and revisions. Proactively monitor list of active Business Enterprise Certifications
CRM Database entry and maintenance. Additional responsibilities as needed.

Required Qualifications (Experience, Education, Certifications, Clearances, etc.):
Experience
BA in Business Marketing, Administration, Journalism, Communications, or a related field, OR 3-5 years of marketing experience, preferably within AEC, construction management, architecture, engineering, or related professional services industries
Working knowledge of public agency procurement processes (RFQ/RFP, SOQ, compliance forms)
Experience formatting and assembling compliant proposals in deadline-driven environments
Technical Skills
Proficiency in: Adobe Creative Suite (InDesign); Microsoft Office (Word, PowerPoint, Excel); CRM systems (Deltek VantagePoint)
Strong proofreading and formatting skills with high attention to detail
Ability to reformat graphics, resize images, and adjust layouts for proposal compliance
Core Competencies
Exceptional attention to detail and proofreading ability
Ability to track multiple bid sites and manage deadlines independently
Strong time management and prioritization skills
Clear written communication skills with a willingness and capacity to improve
Professional judgment when handling certification documentation and compliance tracking
Ability to work under deadline pressure with composure
High aptitude for learning in a fast-past environment
Comfort leveraging AI-assisted tools to improve efficiency and quality

Preferred Qualifications

Experience with Federal Government procurement processes and working with SF330s
Familiarity with California public procurement processes
Experience tracking Business Enterprise Certifications (SB, DVBE, DBE, etc.)
Understanding of construction terminology and project delivery methods
Who Are You?

You bring a positive, professional attitude and approach your work with a willingness to learn and contribute
You are organized, dependable, and responsive
You pay close attention to details and notice when information is missing or inconsistent
You ask questions early when something is unclear
You keep information accurate, current, and easy to locate
You manage multiple priorities well and stay focused when deadlines overlap
You plan ahead and keep calendars, certifications, and tracking information up to date
You communicate clearly and professionally with different team members
You take feedback seriously and apply it consistently
You are comfortable learning new tools, systems, and processes
You take ownership of your responsibilities and follow tasks through to completion