Director 2, Inventory Management

Job Description

The Director 2, Inventory Management is responsible for managing daily operations of the Houston ISD Inventory Management Department, which supports 259 schools and 90 departments. The position ensures accurate tracking, tagging, reconciliation, audit readiness, and compliance for all capital and controllable assets, including eRate-funded items. This role safeguards public resources and supports accountability in asset management.

1. Capital & Controllable Assets
• Manage the creation, tagging, ERP recording, disposal, and annual verification of capital fixed assets ($5,000+).
• Monitor tracking of controllable/pilferable assets (<$5,000) using TIPWeb-IT, ensuring location integrity.
• Ensure all physical assets are tagged within 30 days of receipt and properly retired through ERP workflows.
2. Systems, Reporting & Compliance
• Manage daily ZAM5 uploads between TIPWeb-IT and SAP/Oracle ERP.
• Maintain compliance with federal eRate funding rules, including asset tagging, location confirmations, and audit support.
• Prepare and review monthly general ledger tie-outs, ACFR schedules, and statistical location checks.
• Coordinate and execute the district’s annual inventory audits, including visual checks and sampling analytics.
• Support Finance and IT during the ERP transition from SAP to Oracle Fusion Cloud as it relates to asset records and processes.
3. Leadership & Collaboration
• Supervise staff responsible for asset tracking, reconciliation, reporting, and compliance.
• Collaborate with Finance, IT, Audit, and campus/department staff to ensure transparent and effective inventory practices.
• Provide training, resources, and guidance to schools and departments to maintain compliance.
4. Other duties as assigned

EDUCATION

Bachelor’s degree in accounting, Finance, Business Administration, or related field required.
CPA or relevant professional certification a plus, but not required.

WORK EXPERIENCE

Minimum of 5+ years of experience in asset management, inventory control, or financial operations, including at least 1 year in a supervisory or lead role, preferably in the public sector or education.

TYPE OF SKILL AND/OR REQUIRED LICENSING/CERTIFICATION

Working knowledge of GAAP, ACFR reporting, and capital asset standards.
Strong analytical skills with ability to reconcile and present complex data.
Experience supervising staff and managing day-to-day operational processes.
Ability to communicate effectively with senior leadership, campuses, and external auditors.
High degree of integrity, accountability, and commitment to public stewardship.
Knowledge of administrative functions, policies, and regulations related to K-12 education. Ability to support process improvement and change initiatives. Strong communication and interpersonal skills to build effective relationships with diverse stakeholders.
Ability to lead and develop a team, fostering a positive and inclusive work environment. Strong analytical and problem-solving skills with a focus on data-driven decision-making.
Knowledge of financial management principles and budgeting processes.
Familiarity with educational technologies and their integration into administrative functions. Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.

LEADERSHIP RESPONSIBILITIES

Manages a department or functional area. Develops operational plans and goals for the department that support division strategy. Using solid knowledge of the discipline, identifies and resolves operational issues and provides direction to department staff. Recommends programs, policies, and procedures for approval and ensures department objectives align with related functions.

WORK COMPLEXITY/INDEPENDENT JUDGMENT

Work is varied and often non-standardized, involving complex variables including time spent planning, evaluating solutions and issues, and coordinating outcomes. Analytic ability is frequently required to adapt or develop approaches when established methods do not apply. Position regularly makes recommendations to management on areas of significance to the department. Supervision received typically consists of periodic direction, review of results, and feedback.

BUDGET AUTHORITY

Participates in a group plan and/or budget development.

PROBLEM SOLVING

Decisions are made with moderate freedom and discretion, including recommendations that are subject to approval on matters that primarily affect the department and related functions. Job is expected to recommend solutions to problems and improvements to existing methods/procedures/services. May also review decisions made by department staff on routine matters.

IMPACT OF DECISIONS

Decisions have significant impact on the department and may affect other departments, causing risks or improvements to relationships, efficiencies or delays in operations, and/or financial gains or expenses. Errors are serious, may be difficult to discover, and can result in added costs and/or project delays.

COMMUNICATION/INTERACTIONS

Interpret and influence - explains department policies and services, resolves conflicts, influences outcomes on matters of significance for the department, and coordinates approvals/decision making at the department level. Interactions are typically with customers, department leadership, and senior management.

CUSTOMER RELATIONSHIPS

Resolves sensitive and confidential issues on behalf of the department. Acts as a trusted advisor to customers, presenting alternatives and information and applying persuasion and negotiation skills in the resolution of problems. Monitors customer service standards.
WORKING/ENVIRONMENTAL CONDITIONS

Central office environment with occasional campus/warehouse visits.
Requires ability to review, reconcile, and validate large data sets.
Travel to schools and departments across HISD for audits and asset verification.
Ability to carry and/or lift less than 45 pounds.