Accounting Associate

City Wide Facility Solutions is the nation’s leading management company in the building maintenance industry. We act as a single point of contact for over 20 facility maintenance services, allowing our commercial clients to focus on their core business. Our mission is to save time and solve problems, and we are seeking a detail-oriented professional to maintain the financial health and "zero-error" standards of our Tulsa operations.

The Role

This role serves as the primary hub for all accounting and business transaction activities. You will be responsible for processing invoices, supporting accounts payable and receivable, managing expense reports, and ensuring all financial data is recorded with total integrity. Success in this role requires a solid understanding of GAAP, exceptional 10-key accuracy, and the professional diplomacy required for active collections.

Key Responsibilities

• Collections Management: Proactively manage the collections process by contacting clients via phone and email regarding past-due invoices; maintain professional payment relationships.

• Payment Processing: Accurately post customer checks and ACH payments; record daily deposits and reconcile payment entries within the accounting system.
• Billing Adjustments: Process billing adjustments, credits, and monthly customer statements.
• Vendor Management: Process incoming vendor invoices and expense entries with high attention to detail.
• Expense Oversight: Manage internal expense reports, receipts, and supply order processing.
• Contract Auditing: Perform "zero-error" verification of contract-based invoices to ensure billing accuracy prior to monthly contractor payments.
• Data Integrity: Maintain accurate financial records and filing systems in accordance with Generally Accepted Accounting Principles (GAAP).
• Financial Logistics: Manage and update monthly mileage logs and vehicle records for employee compliance.
• Audit Support: Assist the leadership team with financial reporting, data tracking, and special financial projects as needed.

Qualifications:

• Assessments: Must meet the requirements on the Predictive Index behavioral and cognitive assessments.

• Experience: 1–2 years of accounting experience preferred, with a demonstrated background in Accounts Receivable (AR) and collections.

• Education: High School Diploma required; a college degree in Accounting, Business, or Finance is highly desired.

• Technical Skills: * Advanced proficiency in Microsoft Excel (data entry, formulas, and tracking).

• Proficient in accounting software and 10-key operations.
• Solid knowledge of bookkeeping and accounting best practices.
• Analytical Accuracy: Maintains a "zero-error" standard when verifying invoices and recording deposits.
• Discretion: Ability to handle sensitive financial information with total confidentiality.

• Communication: Excellent written and verbal skills; capable of maintaining professional diplomacy during collection calls

This is a Safety Sensitive Position:

• The selected candidate will be required to pass a pre-employment drug screening and background check.

• Compensation: $55,000 - $60,000 (Based on experience).

• Schedule: Standard Monday through Friday work week.
• Health & Wellness: Comprehensive Health Care Plan (Medical, Dental & Vision).
• Financial Security: 401(k) Retirement Plan with company match.
• Time Off: Generous Paid Time Off (PTO) and Holiday Pay.