Administrative Support

Position : Administrator
Location : Georgetown KY
Direct Client Requirement

Requirements:
Setting up & scheduling classes in training TLC software
Review & improve power-bi reporting of training classes
Preparing & organizing student hand outs for training classes
Support requisition & purchase order input, processing, expediting
Create and track procurement requisitions using information from the engineering teams on project work or operational activities.
Support the shipping & receiving of equipment, hardware & parts
Handle administrative tasks including mail, catering for meetings, conference room scheduling as requested, and maintenance and ordering of office supplies
Coordinate travel including occasional complex group travel through client's travel systems or externally as needed
Plan and coordinate complex meetings in-person and virtually as requested by the mgmt. team
Support expense reporting, and invoice processing in a timely manner per client's standards, ensuring correctness at each phase
Track business expenses and support corrections on invoicing and forecasting.
Distribute electronic announcements, information, reports, or other documentation on behalf of the mgmt. team
Coordinate administrative internal change impacts, example: seating arrangements
Coordinate special activities, example: recognition and morale events like birthdays, yearly kick-offs, etc.

Handle administrative tasks including mail, catering for meetings, conference room scheduling as requested, and maintenance and ordering of office supplies
Coordinate travel including occasional complex group travel through client's travel systems or externally as needed.
Setting up & scheduling classes in training TLC software.

Must haves:
Some college in a related business or technical field [examples: accounting and finance, business, math, etc.]
1+ Years of relevant administrative experience
Review & improve Power-bi reporting of training classes
Proficient with Microsoft products (Excel, PowerPoint, Word, Outlook, Teams).
Ability & willingness to work up to 5% overtime
Ability & willingness to travel up to 10%, both domestically & internationally (Japan).

Nice to have:
2 Year associate's degree in business or technical field [examples: accounting and finance, business, math, etc.], completion of a trade school, or 3+Years relevant administrative experience, preferably in a corporate environment
Experience administrating meetings within Microsoft Teams and other virtual meeting platforms
Experience in using SAP/Ariba procurement
Past automotive experience in any department