Paralegal/Legal Secretary

Business Title: Paralegal/Legal Secretary (811383)

Location: Tallahassee, FL 32399-3000

Job Type: Contract (09-10 M+)

Work Environment: Office (Monday - Friday 8:30am - 5:30pm)

Notes: FL-DEP-Office of General Counsel-Executive Assistant - Client will determine pay rate based on candidate experience and interview.

Position Summary:

• Client is looking for a paralegal/legal secretary with 3-5 yrs experience who is familiar with the Florida court systems and working with 3-4 attorneys. 
• Must have experience filing documents with the court, contacting judge assistance, manage attorney case files, attorney calendars, and knowledge of general court systems. 
• Qualified candidates will be performing basic word processing, using templates to draft correspondence, and creating documents.

Contractor Duties:

• The legal assistant acts as the legal secretary for assigned attorneys
• Formatting, finalizing, typing, and filing documents.
• Preparing letters and legal documents from drafts.
• Filing pleadings and motions with appropriate tribunals.
• Serving or arranging service of legal documents and maintaining attorney case files.
• Prepares subpoenas, discovery requests, schedules hearings, trials, depositions, and arranges facilities as directed.
• Retaining and scheduling court reporters and obtaining transcripts.
• Performing general secretarial duties such as phone calls and travel arrangements.
• Proficient in Microsoft Office, including Word, Outlook, Excel, and PowerPoint
• Closing case files and supporting office management as needed.

Skills:

• Ability to speak and understand English, Required
• Must possess at least a high school diploma, Required
• Associates of bachelor’s degree preferred, Desired
• Must have 3 to 5 yrs experience working as a paralegal or legal secretary, Required, 3 Years
• Proficient using Microsoft Office, including Word, Outlook, Excel and PowerPoint, Required, 3 Years
• Experience preparing legal documents and subpoenas, Required, 3 Years
• Experience preparing discovery requests and scheduling hearings, trials and depositions, Required, 3 Years
• Experience formatting, finalizing, typing, and filing documents, Required, 3 Years
• Experience preparing letters and legal documents from drafts, Required, 3 Years
• Experience filing pleadings and motions with appropriate tribunals, Required, 3 Years
• Experience managing executive management daily calendars, Required, 2 Years
• Experience managing travel arrangements, Required, 1 Years
• Experience working in the Florida Courts systems, highly desired