Shipping & Receiving Specialist

Job Title: Shipping & Receiving Specialist

Hours: 8:00am-5:00pm M-F

Job Responsibilities

• Prepares required shipping documents for outgoing goods, ensuring shipments comply with export and destination import requirements.
• Schedules and coordinates both domestic and international freight forwarder transactions as required.
• Maintains shipping records, including providing tracking or shipping history information to customers on request.
• Uses supplier supplied and internet-based shipping software to transact orders.
• Label outgoing material with appropriate documents as required.
• Review open customer orders, coordinate completion with manufacturing to meet the customer shipping schedule and satisfy the requested ship dates.
• Ensure proper revenue recognition by completing the final transaction as appropriate and generate the customer invoicing upon final dispatch. Audit waiting-to-ship reports daily to ensure all invoicing is completed.
• Ensure that the most appropriate freight forwarders and carriers are selected to achieve company targets and objectives in quality, delivery and cost.
• Coordinate the shipping of freight by contacting appropriate freight carriers.
• Shop rates for prepaid shipments to ensure that best possible freight rates are being utilized.
• Works to resolve any issues related to the final customs clearance associated with any export and/or import of Qualitrol materials as required.
• Maintain knowledge of current international import/export regulatory requirements. Update applicable standard operating procedures as necessary.
• Formally document new or changed procedures. Identify who requires training and execute training if needed.
• Enters data into an automated inventory control system using a computer.
• Distribute by fax, email, courier, and file documents related to export shipments or other shipments requiring additional documentation.
• Store and archive shipment documents and provide as required.
• Conducts physical inventory of parts and maintains storage areas in a neat and orderly fashion.
• Maintains work area in accordance with 5S standards.
• Assist on a backup basis, the Shipping and Receiving areas to complete daily standard work including, but not limited to, loading/unloading trucks, receive, count, and deliver and/or stock material in the destination location, pick up packaged items from cell locations and process for shipment, package material and over-pack cartons when required, prepare skids and cartons for transport.
• Acts as Shipping and Receiving group leader in the absence of the Shipping Coordinator and/or Shipping and Receiving Supervisor.
• Perform similar, comparable, or related duties as required and assigned.

Qualifications

• HSD/GED required; bachelor's degree preferred.
• 2-5 years relevant experience (clerical, data entry, customer service, similar functions) and at least 1 year shipping experience
• Solid knowledge and understanding or US Export Administration Regulations a plus
• Working knowledge of export document preparation a plus
• Working knowledge of carrier supplied and internet-based shipping software – UPS Worldship, DHL & FedEx Internet shipping is a must.
• Oracle experience a plus
• Must have proficient English reading and writing skills and be able to read and comprehend MSDS sheets and standard work instructions.
• Ability to work within established procedures with a moderate degree of supervision.
• Ability to prioritize work, self-starter, organized, detail oriented.
• Ability to work well under pressure, good communication and interpersonal skills.
• Delivers quality work consistently.

• Recognize and solves problems; evaluates and selects solutions from established options.

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