Manager / Assistant Manager - Estimation and Proposals

About Zeeco:

Zeeco is a global leader in advanced combustion and environmental solutions, providing engineered solutions for the refining, petrochemical, chemical, LNG, power, pharmaceutical, and allied process industries. Our portfolio includes Waste Heat Boilers (WHRB), Thermal Oxidizers, Process Burners, Boiler Burners, Flares, Vapor Recovery Systems, Incinerators, and Combustion Control Systems.

Job Summary:

We are looking for an experienced Senior Estimation & Proposals Engineer with expertise in Waste Heat Boilers (WHRB) and Control & Instrumentation (C&I) estimation to support techno-commercial proposal preparation, cost estimation, and bid execution.

The incumbent will be responsible for preparing accurate techno-commercial estimates and proposals for Waste Heat Boiler projects, including associated Control & Instrumentation (C&I) systems. The role requires close coordination with engineering, procurement, manufacturing, finance, planning, and project execution teams to develop competitive bids while ensuring technical compliance and cost optimization.

Experience in EPC/OEM organizations involved in Waste Heat Boilers, Fired Heaters, Heat Recovery Systems, or industrial boiler projects will be preferred. Experience in estimating complete boiler packages along with C&I scope will be a significant advantage.

Experience: 10 to 15+ Years

Location: Baner, Pune

Key Responsibilities:

Proposal & Tender Management:

• Review customer RFQs, tender specifications, datasheets, P&IDs, BOQs, and commercial requirements.
• Prepare complete techno-commercial proposals for Waste Heat Boiler packages and associated C&I systems.
• Identify technical deviations, exclusions, qualifications, and commercial risks.
• Coordinate bid clarification meetings with customers and internal stakeholders.

Cost Estimation:

• Review Bills of Material (BOM), technical specifications, and approved vendor lists received from Engineering and Marketing.
• Prepare detailed cost estimates for:
• Waste Heat Boilers
• Pressure Parts
• Structural Steel
• Piping
• Valves
• Fans
• Pumps
• Burners
• Instruments
• PLC/DCS/SCADA
• MCCs
• Electrical packages
• Bought-Out (BO) equipment
• Float RFQs to vendors and evaluate commercial and technical quotations.
• Coordinate with Procurement for vendor pricing and fabrication rates.
• Work with Manufacturing to estimate fabrication and shop man-hours.
• Coordinate with Construction and Project teams to estimate erection, commissioning, modularization, and export packaging costs.
• Estimate engineering, design, documentation, inspection, logistics, and contingency costs.

C&I Scope Estimation:

• Prepare cost estimates for complete Control & Instrumentation packages including:
• PLC architecture
• Field instrumentation
• Control valves
• Shut-off valves
• Flame monitoring systems
• Safety interlocks
• Cable schedules
• Junction boxes
• Marshalling panels
• Control panels
• MCC interfaces
• Evaluate instrument vendor quotations and prepare technical-commercial comparisons.
• Coordinate with C&I Engineering to ensure compliance with customer specifications and applicable industry standards.

Cost Optimization:

• Perform cost optimization studies and value engineering exercises.
• Evaluate alternative materials, equipment, and vendors to improve competitiveness.
• Prepare take-offs, add-on calculations, and cost-saving recommendations.
• Monitor raw material price trends, steel prices, and vendor rate contracts.
• Develop and maintain cost databases for fabricated and bought-out items.

Budgeting & Project Handover:

• Participate in Order Transfer Meetings after project award.
• Prepare Work Breakdown Structure (WBS)-wise project budgets.
• Upload and release approved budgets into ERP systems.
• Support Project Management and Procurement during post-order execution by explaining budget assumptions and estimation basis.

Cost Control:

• Participate in project cost review meetings with Finance, Projects, Planning, Procurement, and Marketing.
• Monitor project cost overruns and identify opportunities for savings.
• Evaluate Cost Change Notes (CCNs) and recommend approvals based on technical and commercial justification.
• Support project teams in resolving budget-related issues throughout execution.

Cross Functional Coordination:

• Collaborate with:
• Proposal Engineering
• Mechanical Engineering
• C&I Engineering
• Procurement
• Manufacturing
• Quality
• Planning
• Finance
• Logistics
• Project Management
• Ensure timely submission of accurate and competitive proposals.

Required Technical Skills:

Waste Heat Boiler estimation and proposal preparation
Pressure Parts and Boiler Components
ASME Section I & Section VIII
TEMA (preferred)
Control & Instrumentation estimation
PLC / DCS / SCADA architecture
Instrumentation and Control Valves
BOM preparation and costing
Vendor offer evaluation
Cost estimation methodologies
Cost optimization and value engineering
Engineering man-hour estimation
Fabrication and erection cost estimation
WBS budgeting
Commercial proposal preparation
Risk assessment
Cost control
ERP systems (SAP, Oracle, IFS or equivalent)
Advanced Microsoft Excel

Preferred Industry Experience:

Candidates should have experience in one or more of the following industries:

Waste Heat Boilers (WHRB)

Fired Heaters

Thermal Oxidizers

Heat Recovery Systems

Boiler OEMs

Process Equipment

Power Plants

Oil & Gas

Petrochemical

Refinery

EPC Organizations

Desired Competencies:

Strong analytical and commercial acumen
Excellent negotiation and vendor evaluation skills
Ability to interpret engineering drawings and specifications
High attention to detail and accuracy
Strong coordination and stakeholder management skills
Excellent communication and presentation skills
Ability to manage multiple bids simultaneously under tight deadlines
Proactive approach toward cost optimization and continuous improvement

Qualification:

B.E./B.Tech in Mechanical, Instrumentation, Chemical, or equivalent.
Additional certification in Cost Engineering or Project Management is an added advantage.