HR Coordinator

HR Coordinator - Grand Rapids, MI [Remote-based]

Intertek, a leading provider of quality and safety solutions to many of the world’s top-recognized brands and companies, is actively seeking a HR Coordinator to join our US HR & Recruiting teams, based in the Grand Rapids, MI market. This position will be remotely based but will be on-site at our Kentwood office 1-2 days per week.

Intertek is continually innovating and evolving to reduce risk for consumers, brands and organizations in every sector and industry around the world. We go beyond Testing, Inspection and Certification of products: we are a Total Quality Assurance Provider to industries worldwide. Our Purpose: Bringing quality, safety, and sustainability to life.

What are we looking for?

The HR Coordinator is a key role within the US HR team, responsible for administration of Intertek’s employment eligibility and authorization program, coordination of the employee anniversary recognition program, management of accounts payable invoices for HR, and other special projects within the HR department as assigned. The HR Coordinator also cross-trains with the Onboarding HR Coordinator to be able to cover for each other's time off.

*This position is expected to be regularly 1-2 days per week on-site at our Kentwood office

Salary & Benefits Information

In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more:

• A team that values diversity and inclusion to drive corporate culture
• Opportunity to grow your recruitment skills in various business industries
• Work professionally in an environment interacting with all levels of leadership
• Be a part of a talented HR & Recruiting team that is key to Intertek's success

What you’ll do:

• Coordinate the completion of new hire Form I-9s and complete daily audits to ensure compliance

• Create and maintain training resources for local Form I-9 processors

• Maintain self-education to stay up to date with changing legislative policies

• Work with HRBPs and immigration counsel to manage US visa process and ensure expiring documentation is updated accordingly

• Utilize reports, track work authorizations expirations, and ensure proper documentation is maintained

• Manage databases housing Form I-9s for all US employees and update termination dates to ensure retention of terminated Form I-9s as appropriate

• Coordinate all Accounts Payable invoices for the HR Department and work with Finance/Procurement team to submit invoices for payment timely to ensure on-time payment. Liaison for vendors with any payment issues.

• Manage employee anniversary recognition program for milestone anniversary awards. Support employees with issues and questions.

• Assist with creating and updating Department SOP’s, training materials, and presentations as needed.

• Participate in and support Kindness and Employee Wellbeing initiatives.

• Review internal processes and make recommendations for streamlining or efficiencies.

• May respond to inquiries from employees and managers relating to policies and processes.

• May assist with creating change letters for internal transfers/promotions or conducting exit interviews with departing staff.

• May assist with creating, updating, and running reports for basic HR metrics as requested.

• Crosstrain with Onboarding HR Coordinator to be able to cover all aspects of the role confidently.

This position outline is a general guideline and does not represent all encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties.

Minimum Requirements & Qualifications:

• Associates degree or higher is required
• 2+ years of experience in an HR administrative or HR-related role is required
• Strong written, verbal, and communication skills required
• Excellent attention to detail and organizational skills required
• Demonstrated ability to research and solve complex problems in customer service setting required
• Strong ability to work comfortably within Microsoft 365 suite is required (with an added interest in using Copilot to find efficiencies is preferred)
• Strong interpersonal skills with a focus on providing exception customer service experiences while solving problems
• Experience working in a fast-paced environment and being able to balance multiple priorities with stringent deadlines
• This is a remote position; however, applicants must reside in and be able to legally work in the United States. This position is not eligible for work authorization sponsorship now or in the future.

Preferred Requirements & Qualifications:

• Bachelor’s Degree in Human Resources, Business Management, or related field is preferred
• Experience working in a large multi-location organization is preferred
• Experience supporting Form I-9 program is preferred
• Experience working with Account Payable systems is preferred

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers’ expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.

We Value Diversity

Intertek’s network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email intertekhrusa@intertek.com or call 1-877-694-8543 (option #5) to speak with a member of the HR Department.

#LI-AQ1

#LI-Hybrid

*Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.