Bookkeeper / Office Manager

Responsibilities:

Key Responsibilities:

Accounting Duties:

Manage daily financial transactions, including accounts receivable, invoicing, and bank reconciliations.

Daily close register and run sales tape.

Finalize credit card transactions.

Make bank deposits

Daily reconcile sales report to previous day’s close-out from cash register tape.

Post parts invoices to QuickBooks after matching to filed invoices.

Maintain accurate and up-to-date financial records in accounting software (QuickBooks).

Prepare monthly financial statements, reports, and budgets.

Oversee expense tracking, vendor payments, and purchasing.

Ensure compliance with tax requirements, prepare quarterly and annual tax filings in coordination with the CPA.

Monitor cash flow and provide guidance on financial planning and cost-saving opportunities.

Office Management Duties:

Wednesday morning payroll preparation.

Oversee front office operations, including customer service, scheduling, and workflow coordination.

Maintain organized filing systems for documents such as service orders, vehicle records, and vendor contracts.

Order and manage office supplies, shop materials.

Supervise administrative staff (if applicable), provide support for HR-related tasks such as onboarding and timekeeping.

Maintain communication with vendors, insurance companies, and customers as needed.

Ensure workplace compliance with local, state, and federal regulations (e.g., OSHA, labor laws).

Answer phones and direct calls.

Additional tasks as assigned by the owner.

Qualifications:

Qualifications:

Proven experience in accounting or bookkeeping (minimum 3 years); prior experience in an automotive or service-based environment is a plus.

Strong understanding of accounting principles and financial reporting.

Proficiency in accounting software (QuickBooks), Microsoft Office Suite, and general office systems.

Excellent organizational, communication, and time-management skills.

Ability to multitask, prioritize, and maintain accuracy in a fast-paced environment.

High level of integrity and confidentiality.

Preferred Attributes:

Prior experience managing a small office or working in a dual-role administrative/accounting position.

Familiarity with automotive repair industry operations and terminology.

Working Conditions:

Office environment within an active auto repair facility.

Typical work hours are Monday to Friday, 8am-6pm, with occasional overtime during peak periods.