Human Resources & Payroll Specialist

Job Description
Human Resources & Payroll Specialist
About McLain Site Solutions
McLain Site Solutions is a Florida state-certified heavy civil construction company founded in 2021. We specialize in site development, underground utilities, earthwork, grading, demolition, and heavy civil construction throughout Northeast Florida. Our mission is to exceed customer expectations by providing the highest quality services while maintaining a superior safety culture for our employees. We are committed to integrity, teamwork, accountability, and delivering exceptional results on every project.

McLain Site Solutions is seeking a highly organized and detail-oriented Human Resources & Payroll Specialist to support our growing team. This position is responsible for managing payroll, recruiting, onboarding, employee records, benefits administration, compliance, and day-to-day human resources functions. The ideal candidate has experience in payroll processing, HR administration, and construction industry practices while maintaining a high level of professionalism and confidentiality. Manage the full-cycle recruitment process for field and office positions.

Create and post job advertisements on recruiting platforms. Screen resumes, schedule interviews, and coordinate the hiring process. Conduct new hire orientation and onboarding. Coordinate pre-employment requirements, including background checks, drug screenings, employment verification, and new hire paperwork. Maintain employee personnel files and HR records. Assist managers with employee relations, coaching, disciplinary actions, and performance management. Ensure compliance with federal, state, and local employment laws. Payroll Administration
Process weekly payroll accurately and on time.

Review employee timecards and ensure payroll accuracy. Process new hires, terminations, promotions, wage changes, garnishments, and direct deposit updates. Maintain payroll records and employee earnings history. Coordinate payroll deductions for benefits and other authorized deductions. Reconcile payroll reports and assist with month-end reporting. Ensure payroll complies with all federal, state, and local regulations. Respond to employee payroll questions and resolve discrepancies. Assist with workers' compensation claims and return-to-work documentation.

Coordinate OSHA training records and employee certifications. Maintain the employee handbook and HR policies. Support audits by providing payroll and HR documentation. Prepare HR and payroll reports for management. Assist with company meetings, employee recognition programs, and special projects. Associate's or Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field (or equivalent experience). Minimum 3–5 years of Human Resources and Payroll experience. Experience processing payroll for multiple employees.

Strong knowledge of federal and Florida employment laws and payroll regulations. Experience with recruiting, onboarding, benefits administration, employee relations, and personnel file management. Proficiency in ADP, QuickBooks, Contractor Foreman, and Microsoft Office (Excel, Word, Outlook). Ability to manage confidential information with professionalism and discretion. Knowledge of certified payroll, prevailing wage reporting, and workers' compensation. SHRM-CP, SHRM-SCP, PHR, or payroll certification (FPC or CPP). Bilingual (English/Spanish).

Ability to sit for extended periods while working on a computer. Frequently use hands for keyboarding and operating office equipment. Ability to occasionally visit construction sites while wearing required PPE. This position is primarily office-based with occasional visits to active construction sites. Employees may occasionally be exposed to outdoor weather conditions, construction equipment, dust, noise, and active job site operations. Required PPE must be worn while visiting project sites.

Monday–Friday
Health, Dental & Vision Insurance
Employer-paid Term Life Insurance
Employer-paid Virtual MD benefit
Optional supplemental insurance (Accident, Short-Term Disability, Hospital, Cancer, Critical Illness & Whole Life)
Six paid holidays
Annual performance reviews
Why Join McLain Site Solutions? McLain Site Solutions is a Florida state-certified heavy civil contractor based in Jacksonville, specializing in site development, underground utilities, earthwork, grading, demolition, and heavy civil construction. At McLain Site Solutions, we know our employees are our greatest asset.

As our Human Resources & Payroll Specialist, you'll play a key role in supporting our workforce, ensuring employees are paid accurately, fostering a positive workplace culture, and helping our growing company continue to succeed. If you're looking for a rewarding career with a growing heavy civil contractor, we'd love to hear from you. McLain Site Solutions is an

Equal Opportunity Employer.
McLain Site Solutions is an

Equal Opportunity Employer.