Asset Management Functional Coordinator

Career Level: 7 | Career Family: Business Enablement | Career Sub-Family: Business Services

The Asset Management Functional Coordinator provides business, administrative and coordination support to the Director of Asset Management, the Asset Management Leadership Team and the wider Asset Management function.

• Provide business coordination and executive support to the Director of Asset Management, Leadership Team and wider Asset Management function, ensuring effective management of priorities, meetings, correspondence and departmental activities.

• Coordinate leadership meetings, governance forums and strategic initiatives, tracking actions, decisions, risks and priorities to support effective delivery and accountability.

• Prepare high-quality reports, presentations, briefing papers, scorecards and management information to support leadership decision-making, governance and business performance reviews.

• Lead the coordination of divisional reporting, business planning, budget cycles, strategic workshops and governance processes, ensuring timely and accurate information is provided across the function.

  Develop and manage internal communications, SharePoint sites, Teams channels and knowledge management resources, ensuring information, processes and documentation remain current, organised and accessible.

• Coordinate employee onboarding, induction, learning and development activities, while supporting employee engagement initiatives and partnering with managers, HR and key stakeholders to deliver a positive employee experience.

• Support the delivery of cross-functional projects, audits, compliance activities and continuous improvement initiatives, including administration relating to ISO 55001 and ISO 50001 requirements.

• Provide financial and operational administrative support, including budget tracking, requisitions, PPE, training and governance documentation, while maintaining accurate records and supporting compliance requirements.

Experience

• Experience in a business support, executive support, administration, project coordination or business coordination role within a large and complex organisation. (Essential)
• Experience managing multiple stakeholders, priorities and activities within a fast-paced environment.
• Experience preparing reports, presentations and business documentation for a range of audiences.
• Strong working knowledge of Microsoft 365 applications, particularly Excel, PowerPoint, Teams and SharePoint.
• Experience maintaining SharePoint sites, document repositories or knowledge management systems. (Desirable)
• Experience supporting onboarding, training, employee engagement or similar people-related initiatives. (Desirable)

Skills

• Excellent organisational, planning and time-management skills, with the ability to manage multiple priorities effectively.
• Strong written and verbal communication skills, with the ability to tailor information for different audiences.
• Ability to build and maintain effective working relationships across all levels of the organisation.
• Strong attention to detail and commitment to delivering accurate, high-quality work.
• Ability to manage confidential and sensitive information with discretion and professionalism.
• Understanding of project coordination, governance and reporting frameworks. (Desirable)
• Proactive and self-motivated, with the ability to work independently, use initiative and solve problems.
• Proficient in Oracle and Concur systems.
• Qualification in Business Management, Business Studies, Information Systems or a related discipline. (Desirable)