Proposal Writer

Job Description:

• Lead the development, writing, editing, and formatting of proposals, presentations, and supporting documentation.
• Interpret solicitation requirements and ensure compliant, accurate, and timely submissions.
• Collaborate with subject matter experts across departments to gather, synthesize, and incorporate content.
• Translate technical or complex service offerings into clear, client-focused value propositions.
• Maintain and manage a centralized content library with standard responses, boilerplate text, and case studies.
• Support go/no-go decisions and contribute to opportunity analysis with business development leadership.
• Ensure proposals reflect company branding and messaging standards.
• Conduct research on clients, competitors, and industry trends to tailor content appropriately.
• Track deadlines, manage timelines, and ensure all components of a proposal are completed and submitted on time.
• Assist in post-submission debriefs and process improvement efforts.

• Bachelor’s degree in English, Communications, Marketing, Journalism, Business, or a related field.
• 5+ years of experience in a commercial service industry such as security, janitorial, property management, or landscaping.
• 2–5 years of professional experience in proposal writing, business writing, or grant writing.
• Proven experience managing multiple proposals and priorities simultaneously under tight deadlines.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
• Basic graphic design or desktop publishing skills for visual formatting and branded presentations, with an emphasis on Microsoft PowerPoint.

• Exceptional Writing & Editing: Ability to write in a clear, persuasive, and professional tone while adhering to brand standards.
• Project Management: Excellent organizational and time management skills with the ability to manage multiple deliverables.
• Collaboration & Communication: Strong interpersonal skills to partner effectively with cross-functional teams.
• Detail-Oriented: High level of accuracy in editing and formatting; ensures all proposal components are complete and error-free.
• Analytical Thinking: Ability to assess client requirements, analyze RFPs, and develop tailored content that meets strategic objectives.
• Tech-Savvy: Comfortable navigating proposal management systems and graphic tools.
• Professionalism: Strong judgment, initiative, and accountability; able to work independently with minimal oversight.
• Industry Knowledge (Preferred): Background or familiarity with janitorial, facilities management, security services, or similar B2B service industries.