Facilities and General Services Coordinator - Onsite

𝐓𝐢𝐭𝐥𝐞: Facilities and General Services Coordinator - Onsite

𝐌𝐚𝐧𝐝𝐚𝐭𝐨𝐫𝐲 𝐬𝐤𝐢𝐥𝐥𝐬:

supply management, warehouse management, Disaster Management,

facility site inspections, IT equipment, inventory systems, distribution systems,

Vehicle Management, keycard system,

surplus materials, whiteboards, corkboards, filing cabinets,

GPS, Disaster Management, site inspections,

order supplies, authorize services, purchase order

𝐃𝐞𝐬𝐜𝐫𝐢𝐩𝐭𝐢𝐨𝐧:

CANDIDATE RESPONSIBILITIES:

Maintaining and accounting for Personal Protection Equipment and DSNAP inventory and distribution systems.

Compliance with CFOP 40-2 Vehicle Management, maintain your client vehicle and other vehicles, and submitting the monthly logs in a timely manner.

Maintaining the ERV (Emergency Response Vehicles & Trailers)

Assisting the MASC with day to day needs and witnessing the destruction of mail on a weekly basis.

Assisting with internal and external moves for the client.

Making keys for employees who request them and managing a log of who has one.

Managing the keycard system for several sites.

Disposing of surplus materials and furniture in accordance with CFOP 80-2.

Supplying employees with furniture and desks as needed.

Install whiteboards, corkboards and pictures across the region in offices and hallways.

Assuring you always show up to a site prepared with hand dollies and the necessary tools to get the job done and be responsible for equipment/tools issued to you.

Assist with IT with equipment move and when a large move is taking place.

Using the correct hand dollies to move very large and very heavy items such as filing cabinets and desks and follow CFOP 215-4 Safety & Loss Control.

Making sure everything is operating as it should be at facilities, AC/Lights/Etc. so that employees can work comfortably.

Learning many different areas, where to go, and who to see. GPS is your friend!

Each site you go to, introduce yourself professionally and give them a business card. Creating a directory will benefit you, as you will always have a point of contact for the site you’re visiting.

Maintain the warehouse and make sure it stays as neat and tidy as possible, and if you can, keep all isles clear. ·When you need to order supplies, or request a PO for keys, ask as soon as possible, because the process can take a while. Never authorize services without a purchase order.

When impacted by a hurricane, you will need to assist with the Disaster Management to prepare our facilities and assets for the event and recovery efforts.

Assuring all sites have NO safety issues before leaving. All safety issues need to be dealt with immediately.

When someone is trespassing on client property, you need to ask them to leave. If they refuse, call 911 and immediately inform the client.

Transfer surplus IT equipment.

Conducting site inspections as directed across the region.

Skill - Required / Desired - Amount of Experience

Ability to speak and understand English - Required

Must have a high school diploma or equivalent - Required

Must have a valid FL Driver's License and reliable transportation - Required

Ability to conduct yourself and your business in a courteous respectful manner - Required

Ability to work independently - Required

Must have excellent communication stills - Required

Ability to follow directives from supervisor and team leaders - Required

Experience in supply/warehouse management - Required - 1 Years

Experience maintaining a fleet of vehicles - Required - 6 Months

Ability to use handcarts and hand dollies moving heavy furniture and office equipment - Required - 6 Months

Experience with OSHA and safety regulations - Required - 6 Months

Experience conducting facility site inspections - Required - 6 Months

Experience with IT equipment - Required - 6 Months

Ability to assist with Disaster Management preparing facilities and assets for event and recovery efforts - Required

Familiar with Central FL regions and GPS - Required

Ability to lift up to 50lbs - Required

DRIVING REQUIREMENTS:

May occasionally drive a client vehicle to other client sites during emergencies.

OVERNIGHT TRAVEL:

May occasionally have overnight travel during emergencies. Any travel from the client location will be on a client vehicle and that include gas, tolls, and maintenance. If an overnight is required which BTW it doesn’t happen often and is usually related to Emergency Management activities, yes hotel is included, and we provide meals or reimbursement.

WORK ENVIRONMENT:

In this job you will have a very wide range of responsibilities. The following are some of the things you can expect to do in your day to day with General Services.

You are the first person and many times the only representative that many staff will see of General Services, therefore it is important that you conduct yourself and your business in a courteous respectful manner.

This is a responsible position, and you are expected to be able to work independently, and to keep your supervisor and team leaders informed of situations and to report updates accordingly.

These are many of the duties you will perform at General Services, and you will find that you will do many things that aren’t listed here. If you have an open mind and can manage your time, this job can be very rewarding, and you will be working with the best team.

Keep in mind that this is a very visible position.

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

𝐂𝐨𝐧𝐭𝐚𝐜𝐭 𝐃𝐞𝐭𝐚𝐢𝐥𝐬 :

Account co-ordinator: Binodh Thankappan

VIVA USA INC.

3601 Algonquin Road, Suite 425

Rolling Meadows, IL 60008