Project Manager Coordinator

Project Manager Coordinator

Excelraise, LLC is a leading provider of full-service IT solutions and a talent management company headquartered in Denver, CO. At Excelraise, we specialize in IT staffing solutions tailored for government and federal clients across the USA.

Excelraise, LLC is seeking a Project Manager Coordinator for our direct client in Nashville, TN.

The Project Manager Coordinator will support the PMO, consisting of two Sr. PM's and PMO Director, in planning, coordinating, tracking, and reporting project activities. This entry-level role helps maintain project documentation, action items, risks, issues, and communications to support successful project delivery. The Project Manager Coordinator works collaboratively with cross-functional teams, stakeholders, vendors, and leadership. The role is intended to build foundational project management experience while helping protect project scope, schedule, quality, and stakeholder alignment.

Responsibilities:

• Support project managers with day-to-day project coordination.
• Maintain project timelines, milestones, and deliverable trackers.
• Coordinate project meetings, including scheduling, agendas, attendance, and follow-up.
• Prepare meeting notes and document decisions, action items, owners, and due dates.
• Monitor action items and follow up with responsible team members.
• Assist with tracking project dependencies and handoffs between teams.
• Support Agile ceremonies, including stand-ups, backlog reviews, sprint planning, reviews, and retrospectives, when applicable.
• Maintain project documentation, including project plans, status reports, RAID logs, decision logs, dashboards, and executive presentations.
• Coordinate cross-functional meetings, stakeholder communications, workstream activities, and follow-ups to ensure timely project execution.
• Track risks, issues, assumptions, dependencies, mitigation plans, and scope or schedule changes while escalating concerns to the Project Manager.
• Manage project administration, SharePoint, calendars, resource onboarding, procurement, vendor coordination, and project closeout activities.

Required Qualifications:

• Very strong organizational skills and attention to detail.
• Some experience with administrative coordination, project support, operations, business analysis, or team coordination.
• Ability to manage multiple assignments and competing deadlines.
• Strong written and verbal communication skills.
• Ability to work effectively with individuals at different organizational levels.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
• Ability to maintain confidential and sensitive information appropriately.

Preferred Qualifications:

• Internship, coursework, or experience in project management and/or business operations.
• Familiarity with project management concepts, including scope, schedule, milestones, dependencies, risks, issues, and change management.
• Familiarity with Agile, Scrum, or other delivery methodologies.
• Experience using project management or collaboration tools such as Planview, AirTable, Microsoft Planner, Jira, Azure DevOps, SharePoint, or similar platforms.
• CAPM, Scrum certification, or other project management training.
• Strong organizational, communication, collaboration, time management, problem-solving, and adaptability skills, with attention to detail, professional judgment, stakeholder service, accountability, and effective follow-through.