Data Collection Assistant

Collaborates with medical and allied health staff to collect and summarize departmental data regarding patients served and personnel activity. Patient and staff data is collected and entered daily. Data reports are generated and used for monitoring patient status, satisfaction, treatment volumes and therapist activity. Reporting frequency varies, including daily, weekly, monthly, quarterly and annually. Prepares and maintains statistical information for ongoing and special reports. Develops new databases for special projects. Provides data and secretarial support for department-related committees and assumes responsibility for delegated administrative tasks. Serves as computer consultants.

The Data Collection Assistant supports IVF Laboratory workflow through clerical, data-entry, processing, inventory, shipment, and housekeeping activities. All work is in accordance with established laboratory procedures, patient privacy requirements, and applicable documentation standards.

Core Skillset

1. Attention to detail

2. Data entry accuracy

3. Organization and time management

4. Quality control and error detection

5. Electronic health record proficiency

6. Specimen tracking and laboratory logistics

7. Patient record/document management

8. Inventory and supply management

9. Confidentiality and handling of sensitive patient information

1 Ability to follow standardized procedures consistently

*This vacancy is not eligible for sponsorship / we will not sponsor or transfer visas for this position.

During the selection process, you may participate in an OnDemand (pre-recorded) interview that you can complete at your convenience. During the OnDemand interview, a question will appear on your screen, and you will have time to consider each question before responding. You will have the opportunity to re-record your answer to each question - Mayo Clinic will only see the final recording. The complete interview will be reviewed by a Mayo Clinic staff member and you will be notified of next steps.

Requires high school degree or equivalent experience.

Must have computer experience. Must possess proficiency on technical office equipment, including a computer for word processing and other applications, printer, phone system, duplicating machine, and/or any other job specific office technology. Requires strong organizational skills, superior clerical aptitude including the office practices of filing; preparation of charts, graphs, spreadsheets, overheads, reports, agendas and minutes; Internet/Intranet applications; and/or other job specific documents. Must possess excellent written and oral communication skills in order to recognize and revise inconsistencies, discrepancies, and inaccuracies in data. Must maintain strict confidentiality of information and must exhibit good human relations skills, including the ability to work collaboratively and professionally to build rapport with others at all levels of responsibility.

Must be adaptable/flexible in a changing work environment which requires upgrading of skills. Medical terminology helpful.