Start searching
Back to Jobs
Recently postedFull timeFinance

Accounts Payable & Settlements Specialist

RBGlobalMidland🇦🇺Australia

Quick overview

SeniorityMid Senior
Employment typeFull Time
Work modeOn Site
LocationMidland, Australia
Stakeholder ManagementOracleMicrosoft ExcelMicrosoft OfficeAccounts PayableERPFinancial ReportingGeneral LedgerReconciliation

Job description

  • Review, verify, code, and process a high volume of corporate supplier invoices, purchase orders, and employee expense claims.
  • Prepare, verify, and execute finalized settlement statements for Consignors following auction closures, ensuring clear-title parameters.
  • Execute core operational duties: Supplier Payments, Expense Claims, Credit Card Processing, Tax (BAS), Bank Fees tracking, Supplier/Lease Queries, and Intercompany Payments.
  • Manage end-to-end Consignor Settlements, Profit Share Settlements, Inventory Purchase disbursements, and approved financial Advances.
  • Upload post-auction sale data relating to consignors and compile comprehensive pre- and post-auction financial reporting.
  • Process specialized transactions including intercompany payments, leases, rental/lease schedules, and holdback transactions.
  • Apply purchase limits, audit authorizations, and verify that all outlays conform to strict corporate authorization matrices and SOX controls.
  • Investigate and resolve unpaid or late corporate invoices, while independently reconciling discrepancies on consignment files in collaboration with Sales and Operations.
  • Confirm and maintain verified bank details for all corporate suppliers and auction consignors, working closely with Supplier Maintenance.
  • Execute daily payment runs, electronic funds transfers (EFT), BPay, corporate credit card clearing, and complex foreign currency wire payments.
  • Perform crucial month-end reconciliation tasks: AP Sub-ledger to General Ledger matching and Bank and Trust Reconciliations.
  • Provide top-tier customer service to creditors, vendors, lienholders (banks/governments), and internal divisions.
  • Support internal and external auditors during testing walk-throughs by preparing sample workpapers and reconciliations.
  • Accounts Payable Processing (High-volume invoices, POs, expenses, credit cards, bank fees, AGIS intercompany, PN leases
  • Discrepancy Investigation, Adherence to Audit/SOX Controls & Limits
  • Consignor Settlements & Disbursements (Settlement statements, profit share, advances, inventory, sales upload, holdbacks)
  • Month-End Close, Reporting, Sub-ledger, Bank & Trust Reconciliations
  • Stakeholder Relations & Customer Service (Vendors, Consignors, Lienholders, Sales/Ops teams)
  • Experience: 2+ years' transactional experience directly spanning Accounts Payable and/or professional Settlements/Disbursements in high-volume environments.
  • Education: Highschool Diploma required.  Finance studies would be looked upon favorably.
  • Systems: Experience working with ERP systems (Oracle preferred) and AP Automation platforms is highly regarded. Proficiency in MS Office package is required.
  • Technical Skills: Intermediate Excel skills (pivot tables, V-lookups, handling complex sheets) and multi-currency transaction handling are distinct advantages.
  • Core Attributes: A keen eye for detail, precise mathematical aptitude, exceptional time-management under pressure, and a strong work ethic.
  • Interpersonal Dynamics: Demonstrated ability to collaborate fluidly with multi-departmental contacts (Sales, Ops, Legal, Controllership) and external parties (Creditors, Lienholders).

Similar jobs

Apply on employer’s website