Marketing and Office Administration Coordinator

ADMINISTRATIVE AND MARKETING COORDINATOR
Premium Winery & Vineyard Estate
A privately owned, ultra-premium winery and vineyard estate in Alexander Valley, Sonoma County, is seeking an experienced Administrative and Marketing Coordinator with a strong background in luxury wine business operations. The Administrative & Marketing Coordinator supports day-to-day operations and assists in creating a consistently exceptional experience for our Members and guests.

This role calls for discretion, organizational strength, poise, and exceptional attention to detail — paired with a genuine passion for gracious, personal, hospitality and a natural gift for communication. This role supports scheduling and daily operations, while assisting with administrative and executive tasks as needed. Serve as a warm and polished point of contact for clients, guests, and referral partners.

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Anticipate guest needs and contribute to arrival experiences that feel effortless and personal.
Assist with food and beverage service as needed.
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Manage setup, breakdown, furniture and equipment needs with care and efficiency.
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Keep all experience spaces organized, stocked, and guest-ready at all times.
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Support events and programming as needed, including evenings and weekends.
Marketing & Brand Communications
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Maintain consistency in brand communications and messaging.
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Manage routine website content updates and basic maintenance.
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Support packaging, label, and print collateral projects in partnership with outside designers as needed.
Marketing Operations
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Own integrated marketing calendars, project timelines, and deliverables, ensuring seamless cross-functional communication across teams.
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Partner with Trade and DTC marketing counterparts to ensure consumer initiatives alignment, on schedule, and moving forward.
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Support the development and execution of annual marketing plans with brand and sales objectives.
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Compile monthly and quarterly brand and marketing performance reports, maintaining organized campaign recaps and results documentation.
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Take on additional projects and responsibilities as business needs evolve.
Administrative, Scheduling, Calendar & Database Management
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Maintain scheduling across winetastings & tours, events, internal meetings, and programming.
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Support day-to-day office operations including correspondence, filing, database upkeep, and general administrative tasks.
Shipping Management and Coordination
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Coordinate shipping for onsite purchases, online orders, and allocation releases.
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Prepare shipping documents, including customer invoices and carrier labels, with accuracy and care.
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Monitor inventory of packaging supplies, printed materials, and small wares, and support restocking as needed.
Bachelor’s degree required; marketing, communications, or a related field preferred.
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Minimum 4 years of office administration, preferably with sophisticated clientele or high-end wine consumers.
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Strong understanding of luxury hospitality standards.
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Adept and full understanding in Microsoft Office Suite and Winery CRM platform experience preferred.
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Passion for wine, culinary arts, culture, and hospitality, with a willingness to deepen knowledge.
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Excellent phone presence and interpersonal communication skills.
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Strong relationship-building skills, emotional intelligence, listening skills, and sound judgment.
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Respect for structure, process, and consistency of processes.
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Location & Travel

• Full-time, onsite in Geyserville, CA. Occasional travel to support brand events, content creation, partnerships, and market sales visits.

Vacation & holidays
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Wine Allowance
To apply, please send a resume and a brief note on why this role and why this estate-driven brand appeals to you.