Operations & Project Management

Business Operations Coordinator

WinMax Systems CorporationOakland, CA🇺🇸United States

Quick overview

Salary$19 - $24/hr

SeniorityMid Senior

Work modeHybrid

LocationOakland, CA, United States

Microsoft ExcelMicrosoft OfficeMicrosoft PowerPointBranding

Job description

Business Operations Coordinator

Oakland, CA (Hybrid)

8 months contract
Job Description:

This position provides administrative and operational support to the Provider Communications team, assisting with coordination, follow-up, and documentation across multiple initiatives. The ideal candidate will have experience supporting dental office communications and will be skilled at managing shared inboxes, tracking deliverables, and ensuring timely responses to both internal and external partners.

Key Responsibilities

Monitor and respond to group inbox messages, acknowledging receipt and providing updates or responses when possible.
Support provider communication efforts, including drafting and tracking business briefs and follow-ups.
Coordinate with Market Insights, Branding, and Creative teams to obtain project status updates and ensure deliverables remain on schedule.
Maintain tracking logs, status reports, and documentation for ongoing initiatives.
Prepare and edit communications, reports, and other business correspondence.
Provide general administrative support to Business Analysts and team leadership

NOTE: This description is not intended to be construed as an exhaustive list of duties, responsibilities or requirements for the position. This position may change or assume additional duties at any time. The employee may be requested to perform different or additional duties as assigned.

Qualifications

High School Diploma required.
Minimum one (1) year of experience working in a dental front office
Strong communication skills both written and verbal.
Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams).
Excellent organizational skills and ability to manage multiple priorities and deadlines.
Resourceful, proactive, and detail-oriented with a strong sense of ownership.
Must reside near Oakland, CA

COMMUNICATION & INTERPERSONAL SKILLS

Written:

Ability to clearly present written information and findings.
Must be able to understand fairly complex written and oral instructions.

Verbal:

Ability to communicate concepts clearly to gain a collaborative understanding from those involved in the discussion.
Strong telephone skills.

Interpersonal:

The ability to interact well with co-workers and outside contacts.

Pay Transparency: "The expected pay range for this position is $19.00–$24.00 per hour. Final compensation will be determined based on experience, skills, and qualifications. Non-exempt employees are eligible for overtime. Full-time employees are eligible to select from different benefits packages. Packages may include medical, 401(k) without employer match. Paid Sick leave is provided based on state or local laws."