Site Administrator

Living Gems are seeking a highly organised and proactive Site Administrator to join our construction team for our Harris Crossing project. Working directly alongside the Site Manager, you will play a key role in supporting the successful delivery of homes from construction commencement through to handover.

This is a full-time, onsite role, with a part-time arrangement considered for the right candidate.

This is an excellent opportunity for a motivated individual looking to develop their career within the residential building industry. You will gain exposure to all stages of the construction process while making a valuable contribution to a fast-paced site team.

About the Role:

You will work closely with the Site Manager to keep project organised, on track and running smoothly from construction commencement through to handover. This is a hands-on role where you'll gai valuable exposure to the full residential construction process while supporting the team across administration, scheduling, coordination and sire operation.

Key Responsibilities:

• Support the Site Manager with day-to-day administrative and operational tasks.
• Assist with project scheduling and coordination throughout the entire construction lifecycle, from site start to handover.
• Streamline and improve site adminstration processes and efficiencies.
• Coordinate pre-settlement inspections and handover appointments between the Sales and Construction teams.
• Process supplier delivery dockets and receipts.
• Verify delivered materials and stock against orders and site requirements.
• Assist with invoice processing and administration.
• Prepare and maintain construction reports, tracking schedules and project completion forecasts.
• Support OH&S compliance requirements and site documentation.
• Ensure all visitors, contractors and subcontractors are appropriately inducted before accessing site.
• Maintain accurate records and documentation across multiple projects.
• Liaise with internal departments, suppliers and trades to ensure smooth project delivery.

About You:

You're an organised switched-on team player who thrives in a fast-paced environment and takes pride in getting the details right. You're proactive, confident communicating with others and keen to be part of a team delivering quality homes.

To be successful in this role, you will have:

• Previous administration or scheduling experience within construction, building, trades or a related industry.
• Construction Industry Card (white card)
• Exceptional organisational and time management skills.
• Strong attention to detail and ability to manage multiple priorities
• Excellent communication and stakeholder coordination skills.
• A proactive attitude and willingness to learn.
• Confidence working with systems, software and reporting tools.
• The ability to work both independently and as part of a team.
• A genuine interest in building a long-term career within residential construction.

Highly Regarded:

• Experience using Onsite Companion or similar construction management platforms.
• Previous experience in residential construction scheduling or construction administration.
• Knowledge of residential building processes, trades and construction sequencing.
• Understanding of site based OH&S requirement and compliance processes.

About Living Gems:

Living Gems is a family-owned business with over 40 years of experience as the pioneers in land lease living. Living Gems develops, builds, and operates premium lifestyle resorts designed for over-50s to enjoy life to the fullest. Built to the highest standards, every resort is a place where quality, comfort, and connection come together beautifully.