Alumni Coordinator

INSTITUTIONAL ADVANCEMENT ANNOUNCES AN OPENING IN MARKETING

POSITION: Alumni Coordinator

Description of Duties:

The Alumni Coordinator is responsible for establishing, developing, and maintaining the Rose State College Alumni Association and for leading College efforts to build meaningful, lasting relationships with alumni and strengthen their connection to Rose State College. This position develops alumni engagement opportunities, coordinates events and communications, manages alumni outreach initiatives, maintains alumni and Alumni Association membership records, and works collaboratively with campus and community partners to increase alumni involvement. The Alumni Coordinator is responsible for the ongoing administration and growth of the Rose State College Alumni Association, including alumni database management, membership development and maintenance, and the establishment of Alumni Association goals, priorities, and action plans that align with the Rose State College Strategic Plan and the mission of the College. The position also works collaboratively with Rose State College Graduate Services and Institutional Research to support the identification and tracking of Rose State graduates and to gather, maintain, analyze, and report graduate workforce and employment-related data. This work supports institutional planning, assessment, accreditation, workforce development, alumni engagement, and efforts to demonstrate the impact of a Rose State College education. The ideal candidate is a relationship builder and creative communicator who enjoys connecting with people, planning events, developing engaging content, working with data, and finding new ways to celebrate and engage Rose State alumni. Experience or skills in graphic design, social media management, photography, marketing, communications, database management, research, or event planning are a plus. Establish, develop, and maintain the Rose State College Alumni Association and its programs, operations, membership structure, and engagement activities. Develop and implement annual and long-range goals, priorities, and action plans for the Rose State College Alumni Association in alignment with the Rose State College Strategic Plan, institutional priorities, and the mission of the College. Manage and maintain the College's alumni database, including alumni contact information, demographic information, engagement history, communications, event participation, membership status, and other relevant constituent data. Develop and maintain processes for Alumni Association membership recruitment, enrollment, renewal, engagement, and recordkeeping. Develop strategies to grow Alumni Association membership and increase active participation by Rose State College graduates. Develop and coordinate programs and initiatives that engage Rose State College alumni and strengthen their connection to the College. Build relationships with alumni and identify opportunities for alumni to participate in College events, programs, mentorship, internships, volunteer opportunities, advisory activities, and other engagement initiatives. Plan, coordinate, and execute alumni events, including reunions, networking opportunities, receptions, recognition events, membership activities, and other special programs. Maintain regular communication with alumni via email, social media, newsletters, the College website, and other communication channels. Develop engaging alumni-focused content, including alumni profiles, success stories, event promotions, Alumni Association information, and College updates. Manage and create content for alumni social media channels and develop strategies to increase engagement and audience growth. Assist with the design of digital and printed promotional materials for alumni programs, Alumni Association membership initiatives, and events. Identify and develop alumni success stories that highlight the impact of a Rose State College education and the accomplishments of Rose State graduates. Develop strategies and processes to identify, locate, and reconnect with alumni who are no longer actively engaged with the College or whose contact information is incomplete or outdated. Coordinate alumni recognition programs and opportunities to celebrate alumni accomplishments. Ensure alumni communications and materials follow Rose State College branding standards. Utilize the College's customer relationship management (CRM) system and other appropriate database systems to maintain alumni records, manage Alumni Association membership information, track engagement and communications, manage outreach efforts, and support data-informed alumni engagement strategies. Work collaboratively with Rose State College Graduate Services and Institutional Research to identify and track Rose State College graduates and maintain accurate graduate information. Work with Graduate Services, Institutional Research, Academic Affairs, and other appropriate College departments to gather, maintain, analyze, and report workforce, employment, continuing education, and other post-graduation outcome data for Rose State College graduates. Assist in developing processes and strategies for improving graduate tracking and increasing the availability, accuracy, and usefulness of graduate workforce and employment data. Prepare reports and summaries related to alumni engagement, Alumni Association membership, graduate tracking, workforce outcomes, communications, participation, and program effectiveness for College leadership and other institutional purposes. Support institutional reporting, accreditation, strategic planning, workforce development, program evaluation, and other College initiatives through the collection and reporting of alumni and graduate outcome information. Partner with the Rose State College Foundation, Graduate Services, Institutional Research, Academic Affairs, Student Affairs, Athletics, and other campus departments on initiatives involving alumni and graduates. Develop and maintain relationships with employers, community organizations, and other external partners when appropriate to support alumni engagement and graduate workforce tracking. Represent Rose State College and the Rose State College Alumni Association at campus and community events as appropriate. Establish appropriate measures and key performance indicators for Alumni Association growth, membership, engagement, communications, graduate tracking, and program outcomes, and regularly assess progress toward established goals. Perform other duties as assigned.

Minimum Qualifications:

Bachelor’s degree from an accredited college or university. Strong written and verbal communication skills. Excellent interpersonal and relationship-building skills. Strong organizational skills with the ability to coordinate multiple projects, events, and deadlines. Demonstrated ability to work independently and collaboratively with a variety of internal and external stakeholders. Proficiency with Microsoft Office and common digital communication platforms. Experience running professional social media platforms, including but not limited to Facebook, Instagram, and LinkedIn. The successful candidate should be creative, personable, data-informed, and highly organized, with an enthusiasm for building relationships and creating opportunities for alumni to remain connected to Rose State College. The position requires strong attention to detail, sound judgment, excellent customer service, and the ability to communicate effectively with alumni from a wide range of backgrounds and experiences. The Alumni Coordinator must be able to establish and maintain organized systems for alumni records, Alumni Association membership, engagement tracking, and graduate outcome information. The position requires the ability to collaborate effectively with Graduate Services, Institutional Research, and other College departments to gather, interpret, maintain, and report information related to Rose State graduates and their workforce outcomes. The Alumni Coordinator should also be comfortable representing the College publicly and working occasional evenings or weekends to support alumni and College events.

Desired Qualifications:

Experience in alumni relations, higher education, marketing, communications, public relations, nonprofit organizations, association management, event planning, or a related area. Experience managing organizational or professional social media accounts. Graphic design experience and proficiency with programs such as Adobe Creative Cloud. Experience planning and executing events. Experience developing digital content, including photography, video, or short-form social media content. Experience with email marketing, CRM, alumni management, membership management, or constituent database systems. Experience maintaining databases, managing constituent records, or working with graduate, employment, workforce, or institutional data. Strong storytelling skills with an ability to identify and communicate compelling alumni experiences.

Application Deadline: November 9, 2026

Please submit application materials as requested. The original signed Rose State College application form and unofficial degree conferring transcripts must be received by this office for formal consideration; however, should an offer of employment be extended, official transcripts are required.

Candidate selected will serve a probationary period.

All finalists may be subject to a background check and/or drug test.

(Posted on October 26, 2026)

Must be eligible to work in the United States.

Rose State College's Annual Security Report, including VAWA disclosures, is located at https://rose.edu/wp-content/uploads/2026/09/Rose-State-College-Annual-Security-Fire-Safety-Report-2026-Edition.pdf.

An Equal Opportunity Employer.

In accordance with the American with Disability Act, reasonable accommodations in the application process will be provided upon written request.

EMPLOYEE RELATIONS (405) 733-7979

6420 SE 15TH STREET - MIDWEST CITY, OK - 73110-2799