AR/AP Specialist

What you'll do:

AR Responsibilities:

Process and post incoming customer payments accurately and promptly.

Review and reconcile customer accounts to resolve discrepancies or billing issues.

Monitor and follow up on outstanding invoices, ensuring timely collections.

Prepare and send regular statements to customers to facilitate collections.

Communicate with customers regarding payment status, payment terms, and outstanding balances.

Collaborate with sales and sales support teams to address customer inquiries or disputes.

Maintain accurate and up-to-date records of customer transactions and interactions.

Assist in the analysis of accounts receivable data and aging reports.

AP Responsibilities:

Verify and process incoming vendor invoices, matching them with purchase orders and any relevant receiving documents.

Ensure proper coding and approval of invoices in accordance with company policy.

Prepare and execute payments to vendors through checks, ACH/Wire, or other approved methods.

Reconcile vendor statements and resolve discrepancies in a timely manner.

Assist with the preparation of 1099 forms and other relevant tax-related documents.

Maintain organized and accessible records of vendor transactions and interactions.

Assist in the analysis of accounts payable data and aging reports.

General Financial Responsibilities:

Assist in month-end and year-end closing processes related to AR and AP.

Support the preparation of financial reports and contribute to financial analysis as needed.

Ensure compliance with company policies, procedures, and accounting standards.

Participate in external audits, providing necessary documentation and explanations.

Continuously identify opportunities for process improvement and efficiency in AR and AP functions.

What you bring:

Bachelor's degree in Accounting, Finance, or related field a plus.
3+ years of experience in accounts receivable and accounts payable functions.
Strong understanding of accounting principles and financial processes.
Proficiency in using accounting software and ERP systems (e.g., QuickBooks, Netsuite, QuickBase) is preferred.
Excellent analytical and problem-solving skills with attention to detail.
Effective communication and interpersonal abilities to interact with customers and vendors.
Must consistently demonstrate a professional demeanor and conduct themselves in a manner that positively represents the company.
Strong organizational skills and ability to meet deadlines in a fast-paced environment.
Comfortable working on-site Monday- Friday in our Irving, TX location.
This role may require up to 10% travel within the US.