Coordinator, Experiential Events

About the Role

The Experiential Events Coordinator will join the Success Academy's Creative Agency to provide event logistics and administrative support, playing a supporting role on the experiential team. This role helps ensure the smooth execution of a diverse portfolio of company events, working closely with and under the guidance of senior team members.

Key Responsibilities

● Event Logistics & Execution - Support the planning and execution of logistics for a variety of events, assisting senior team members on more complex or high-volume efforts.

● Planning & Resource Management - Utilize existing planning resources, including a comprehensive database of NYC venues, to support planning and help keep event logistics organized.

● Stakeholder & Vendor Management - Support communication with external vendors (e.g., caterers, printers) and assist internal cross-functional teams to help ensure smooth event delivery.

● On-Site Support - Assist with on-site setup and tear-down activities, and help troubleshoot day-of issues under the direction of senior team members.

● Financial Administration & Tracking - Assist with tracking event-related expenses and support invoice processing, helping ensure accurate records against event budgets.

Qualifications

● Some experience or exposure to event coordination, hospitality, or logistics (e.g., through internships, prior roles, or coursework).

● Ability to support multiple tasks or events at once in a fast-paced environment.

● Strong attention to detail and a commitment to quality output.

● A proactive, solutions-oriented mindset and willingness to ask for guidance when needed.

● Reliable follow-through and the ability to meet deadlines.

● Good communication and collaboration skills to work effectively with vendors and internal teams.

● Familiarity with the NYC venue landscape is a plus, but not required.

Competencies

• Attention to Detail: Ensures high accuracy and precision across event administrative tasks, vendor documentation, and expense records.
• Adaptability & Problem Solving: Navigates day-of logistical shifts and fast-paced environments with a proactive, solutions-oriented approach.
• Stakeholder & Vendor Collaboration: Communicates clearly and effectively with external vendors and internal teams to support smooth event delivery.
• Organization & Time Management: Manages multiple competing tasks and deadlines efficiently to keep event logistics on track.

Compensation, Benefits, & Perks

At Success Academy, we invest boldly in our Network team with a comprehensive package designed to support your health, financial future, and overall well-being:

• Day-One Health & Wellness: Medical, dental, and vision coverage starting your first day (SA covers 82% of our core medical plan), plus a free One Medical membership and confidential mental health support via EAP/Talkspace.
• Financial Security: 403(b) retirement plan with a 3% employer match, up to $2,400/year in employer HSA contributions, employer-paid life/disability insurance, and Public Service Loan Forgiveness (PSLF) eligibility.
• Time to Recharge: Generous paid time off, paid holidays, and paid parental leave.
• Perks & Stipends: A $50/month cellphone stipend ($600/year), pre-tax commuter benefits, backup family care, and performance-based earning incentives.

This is a hybrid position based in our NYC Financial District office, requiring on-site work Tuesday through Thursday and remote work on Monday and Friday.