Fleet Manager

What You'll Do

Develop, implement, and optimize a robust preventative maintenance program tailored to 5–10 distinct vehicle types, including autonomous semi-trucks, passenger cars, and trailers.

Proactively identify bottlenecks and implement strategies to minimize vehicle downtime and maximize operational readiness.

Lead the internal Fleet Maintenance Committee to review emergent technical or mechanical issues, collaborating with AV hardware/software teams to determine the best course of action.

Serve as the primary point of contact for external repair shops and mobile mechanics, coordinating, assessing, and resolving maintenance issues efficiently, and maintain an accurate inventory of vehicle supplies, spare parts, and equipment.

Maintain meticulous, audit-ready maintenance records in strict accordance with DOT regulations, and keep asset compliance records current in the CPSuite portal.

Track, schedule, and manage documentation for California 90-day BIT (Biennial Inspection of Terminals) and annual DOT inspections, and ensure the fleet is registered for all CARB (California Air Resources Board) programs with timely emissions testing and ongoing compliance.

Continuously track FMCSA SAFER scoring, analyze trends, and immediately flag and remediate safety or compliance issues; manage the ELD system (Motive) and update the company's MCS-150 report annually.

Own the asset lifecycle, including the purchase, sale, or scrapping of fleet vehicles, trailer and forklift lease documentation, and timely renewals of vehicle registrations, fleet insurance policies, and IFTA credentials.

Prepare and file quarterly IFTA (International Fuel Tax Agreement) and state weight-distance/use taxes, and track fleet-wide fuel usage, including distribution, security, and auditing of company fuel cards.

Manage weigh station bypass programs (e.g., PrePass), FasTrak, and other toll registrations across the fleet.

Required Qualifications

Deep, working knowledge of DOT, FMCSA, CARB, and California BIT regulations.

Proven experience filing IFTA and state use taxes and managing MCS-150 filings.

Exceptional attention to detail with a proven track record of maintaining flawless documentation for regulatory audits.

Strong collaborative and communication skills, with the ability to lead cross-functional maintenance committees and negotiate effectively with external vendors and mobile mechanics.

Required Qualifications

Proven experience filing IFTA and state use taxes and managing MCS-150 filings.

Exceptional attention to detail with a proven track record of maintaining flawless documentation for regulatory audits.

Strong collaborative and communication skills, with the ability to lead cross-functional maintenance committees and negotiate effectively with external vendors and mobile mechanics.

Preferred Qualifications

5+ years of experience managing a mixed fleet, specifically including Class 8 semi-trucks and passenger vehicles.

Experience in an autonomous vehicle, robotics, or tech-forward logistics environment.

Direct experience using fleet management software (CPSuite, Motive, or equivalent enterprise platforms), toll management systems, and telematics.

Working proficiency with Jira and Confluence.

Ability to adapt traditional fleet practices to accommodate complex autonomous hardware and software constraints.