Data Collection Admin Staff

Data Collection Specialist

<>Position Summary

The Data Collection Specialist supports statutory responsibilities related to sex and violent offender registration. This role is responsible for researching, analyzing, and maintaining critical offender-related information while collaborating with courts, law enforcement agencies, and internal stakeholders to ensure accurate and timely data management.

<>Key Responsibilities

• Research, collect, and review court records and legal documentation.
• Analyze and interpret criminal justice and court documents to ensure data accuracy and compliance.
• Communicate effectively with local, county, state, and federal law enforcement agencies.
• Accurately enter and maintain data within designated web-based portals and information systems.
• Verify and update offender registration records as required.
• Maintain confidentiality when handling sensitive and protected information.
• Support division initiatives and perform additional duties as assigned.

<>Required Qualifications

• Bachelor’s degree required; Master’s degree preferred.
• Equivalent professional experience may be considered in lieu of educational requirements.
• Experience in data collection, data entry, records management, or similar administrative functions.
• Familiarity with court records, legal terminology, and criminal justice documentation.
• Knowledge of criminal justice processes and legal systems preferred.
• Strong written, verbal, and interpersonal communication skills.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Proficiency in data management systems and web-based applications.
• Ability to handle detailed, sensitive, and potentially disturbing information with professionalism and discretion.
• Demonstrated ability to build and maintain effective working relationships with internal and external stakeholders.

<>Work Complexity

• Manage multiple assignments simultaneously while maintaining a high level of accuracy and attention to detail.
• Exercise sound judgment and analytical thinking when reviewing and processing legal and criminal justice records.
• Utilize various research methods and resources to obtain and verify information.
• Work independently with minimal supervision while ensuring compliance with organizational policies, procedures, and objectives.
• Recognize that data accuracy is critical, as errors may impact regulatory compliance, operational effectiveness, and public trust.

<>Working Relationships

• Collaborate closely with internal teams, law enforcement agencies, courts, and other criminal justice partners.
• Maintain professional and cooperative relationships to support departmental objectives.

<>Preferred Competencies

• Critical thinking and analytical skills.
• Strong attention to detail.
• Ability to maintain confidentiality and exercise discretion.
• Effective time management and prioritization skills.
• Strong customer service and stakeholder engagement abilities.
• Knowledge of offender registration processes and criminal justice operations.

<>Education

• Bachelor’s degree required.
• Master’s degree preferred.
• Equivalent relevant work experience may be considered.