Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Location: Austin, TX (Onsite, 5 days/week)

Long Term Contract 

Description

We are seeking an Accounts Payable Specialist to join our client''s People & Operations Team to support the invoice-to-pay operations. In this hands-on role, you will process high-volume invoices, resolve vendor and stakeholder issues, and maintain the vendor data and controls that keep payments accurate and on schedule. The ideal candidate has hands-on accounts payable or general accounting experience at volume and works comfortably with cross functional teams in a fast-paced environment.

• Process high-volume invoices using 3-way match (PO, receipt, and shipping documentation) to ensure accuracy before payment.

• Partner with stakeholders to review and obtain invoice approvals within established workflows, and clear invoice holds by working with procurement to identify root causes and drive resolution.

• Serve as the primary contact for vendor invoice disputes; reconcile vendor statements, resolve discrepancies proactively, and respond to payment inquiries with accurate status updates.

• Coordinate weekly payment runs with corporate AP and confirm release within agreed payment terms.

• Support month-end and year-end close, including accrual schedules, AP aging reports, and vendor master data maintenance in line with internal controls.

• Administer the corporate Vendor Interface Portal, troubleshoot issues, and complete vendor registrations with setup and verification to maintain data integrity and compliance.

• Coordinate inbound and outbound shipments, maintain shipment records, and meet export control requirements.

• Process Amazon and other online procurement orders with associated invoices, and support the site recycling program per applicable guidelines.

• Lead or contribute to special projects including AP analysis, research, and audit confirmations.

Requirements

• Associate''s or Bachelor''s Degree in Accounting, Finance, or Business, or equivalent experience

• 2 – 4 years in accounts payable or general accounting

• Demonstrated 3-way match processing at volume

• Proficient in Excel

• Working knowledge of month-end and year-end close processes

• Strong attention to detail for high-volume matching and discrepancy resolution

• Clear written and verbal communication for vendor and stakeholder interactions

• Ability to manage competing priorities, particularly during close periods

• Comfortable working across procurement, AP, and finance teams