Accounts Payable Specialist

We’re hiring! We’re looking for an Accounts Payable Specialist to join our Finance team. If you’re a detail-oriented payroll professional who thrives in a fast-paced environment and enjoys improving processes while supporting employees across a growing organization, this is an excellent opportunity to work alongside a talented and collaborative team. You’ll play a key role in ensuring accurate, compliant, and timely payroll operations while partnering with teams across the organization.

What You’ll Do

• Invoice processing: receive, review, code, and enter vendor invoices into accounting system ensuring accuracy and proper general ledger account allocation.
• Verify invoice details and supporting documentation, investigate billing discrepancies, and coordinate with vendors and internal teams to resolve outstanding issues.
• Assist with audit requests and meet month-end processing deadlines by maintaining accurate records and supporting documentation.
• Support employee expense report processing and review, coordinating with the subject matter experts to address questions, resolve discrepancies, and facilitate timely processing.
• Build and maintain positive working relationships with vendors, employees, and internal stakeholders through responsive communications and dependable service.
• Effectively collaborate with multi-disciplinary teams including management, billing, facilities, IT, marketing, and company owners.
• Embrace automation, technology, and evolving systems to improve efficiency, streamline workflows, reduce manual tasks, and support consistent processing practices.
• Focus on client service: respond timely and professionally to inquiries and requests while maintaining a positive attitude for both internal and external clients.
• Assist with insurance, asset management, general office administration, electronic and paper filing, and other clerical duties as needed.
• Take ownership of assigned responsibilities, ensuring quality work is completed accurately and within established timeliness.
• Complete projects and special assignments as requested.

Who You Are

• Minimum of 2+ years of experience working in an accounts payable or related accounting role.
• Proficiency in Microsoft Office/ 365, Excel, Word, and other applications.
• Strong organizational skills and the ability to manage multiple priorities while meeting deadlines.
• Proactive approach to problem solving, with strong attention to detail and accuracy.
• Excellent written and verbal communication skills, with a customer service mindset.
• Ability to collaborate with employees at all levels of the organization.
• Flexibility to work overtime as needed.
• Ability to work in-person daily in a professional, fast-paced office environment.

Nice to Have

• Demonstrated strength in analysis, communication, reporting, and working with large amounts of data through financial software and Excel.
• Degree in accounting, business, or related field of study, a plus.
• Familiarity with A/E/C or similar professional service industries preferred.
• Experience with BST11, or similar project-specific ERP software, a plus.