Quick overview
Job description
Responsible for data entry and personnel file creation and maintenance. Serves as primary point of contact and provides general support to the Human Resources Department. Completes established competencies for the position within designated introductory period. Other related duties as assigned.
• Greets employee and visitors to the department and assists them appropriately.
• Collaborates with Recruiter, Employee Health, Payroll, IT/IS, and Education Department to ensure a smooth and timely new employee and transferred employee onboarding process from a documentation tracking standpoint.
• Assists as needed with most personnel transaction PCNs and executes related HRMS and other data entry.
• Creates and maintains all active and terminated employee files by establishing and maintaining the utmost level of confidentiality, both in filing standards and in the handling or communication of its contents.
• Researches, compiles, retrieves and/or copies employee records as needed for various approved purposes (e.g. subpoenas, employment verifications, employee transfers, JC audits, unemployment, counseling, AAP/EEOC reporting and compliance).
• Covers HR Department phones, answering in-bound calls and directing them to the appropriate HR Dept employee when unable to answer caller’s questions.
• Other duties as assigned, to include but not limited to assisting the HR Dept in the planning and execution of events intended to promote employee engagement and committee participation/coordination.
MINIMUM EDUCATION: High School Graduate or equivalent
PREFERRED EDUCATION: NA
MINIMUM EXPERIENCE: One year office secretarial/clerical experience in customer service environment; Demonstrated communication skills (oral and written), interpersonal/customer service aptitude, organization/time management skills; Proficiency with computer based software, particularly using Microsoft Office suite products with experience using Excel, Word and Outlook
PREFERRED EXPERIENCE: Bilingual (English/Spanish)
REQUIRED CERTIFICATIONS/LICENSURE: NA
PREFERRED CERTIFICATIONS/LICENSURE: NA
REQUIRED COURSES/ COMPLETIONS (e.g., CPR): NA
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