Executive Assistant

Role Summary

We are hiring an Executive Assistant to directly support the CEO of a fast-moving startup. You will manage the CEO’s calendar, inbox, priorities, and follow-ups while serving as a trusted partner who keeps work moving in a fast-paced environment where priorities can shift quickly.

This role is ideal for someone with strong executive support experience who is proactive, highly organized, resourceful, and comfortable operating with ambiguity. You should be able to anticipate needs, make sound decisions, and move work forward without needing detailed instructions.

Key Responsibilities

• Manage the CEO’s calendar, scheduling, and meeting coordination with internal and external stakeholders
• Monitor and organize the CEO’s inbox, identify priorities, and assist with routine correspondence
• Track action items, deadlines, and follow-ups across multiple workstreams
• Prepare agendas, briefing notes, and meeting materials
• Triage and prioritize incoming requests based on the CEO’s goals and priorities
• Coordinate travel, meetings, and other logistics as needed
• Organize documents, files, and internal information for easy access
• Support ad hoc projects and administrative initiatives as the business evolves
• Anticipate the CEO’s needs and proactively follow through on outstanding tasks
• Handle confidential and sensitive information with a high level of discretion

Qualifications

• Proven experience as an Executive Assistant or Administrative Assistant supporting a senior executive
• Experience directly supporting a CEO, founder, or C-level executive, preferably in a startup or fast-growing environment
• Strong written and verbal English communication skills
• Excellent organization, prioritization, and time-management skills
• Comfortable working with ambiguity, shifting priorities, and a fast-paced environment
• Highly proactive and resourceful, with the ability to work independently
• Strong judgment and problem-solving skills
• Able to anticipate needs rather than simply respond to requests
• Demonstrated discretion when handling confidential information
• Proficient with calendar, email, communication, and productivity tools
• Location-flexible — candidates may be based anywhere

Minimum Technical and Work Environment Requirements:

• Internet Connection:
• Primary internet connection with a minimum speed of 15 Mbps.
• Backup internet connection with at least 10 Mbps.
• Backup connection must be capable of supporting work during a power outage.

• Primary Device:
• Desktop or laptop equipped with at least:
• Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
• A minimum of 8 GB RAM.

• Backup Device:
• Must meet or exceed the performance of an Intel Core i3 processor.
• Must be functional during power interruptions.

• A functioning webcam.
• A noise-canceling USB headset.
• A quiet, dedicated home office space.
• Peripherals and Workspace: A smartphone for communication and verification purposes.

• Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
• Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
• Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
• Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
• Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
• Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.