Admin Specialist and Receptionist II

Role: Admin Specialist and Receptionist II

Location: San Francisco, CA

Job Type: W2

 Responsibilities

Reception Desk, Visitor Control, Physical Security Management, Planner, Team Player

Welcome clients and visitors at the reception desk by greeting them with a positive attitude and handling necessary inquiries.

Manage (register & instruct) and control visitors (physical escort & guide) until leave.

Manage daily visitor log

Ensure that security guards are properly trained and understand company guidelines.

Maintain safe and clean reception area and conference rooms

Support parking validation

Ad-hoc including security alarm test

Support office supplies, foods & drinks request, order, receiving, restocking.

Handle shipment (Create lab/tracking/receiving)

EA

Provide clerical support to the chief executive officer through tasks such as by managing phone calls, answering emails and sorting mail

Book and manage travel arrangements for the executive team, including scheduling meetings and preparing detailed itineraries

Create expense reports for various executive meetings and events by keeping all receipts

Skills:

Experience/Level/Skills: Senior level with excellent management and planning skill, minimum 5 years of experience on Admin position/office Management/Event Planning, with EA exp is a plus.

Self-starter/highly motivated/independent problem solving/strong communication/Microsoft Word, Excel/Customer Service, Event Planning, Supplies Management, Food Ording & Snack Stacking, Detailed Oriented

Education:     

Education Minimum of Associates or Bachelor’s degree Minimum of 5 years of experience with office administrative or EA experience