Facilities Coordinator

The Facilities Coordinator is responsible for keeping the workplace running efficiently and in a manner that inspires productivity and connection. Key attributes are positivity, approachability, and execution abilities in a changing environment to drive best-in-class workplace environments and services. A competent facility professional who coordinates assigned office services activities. This includes coordinating day-to day operations of the office(s) in the region and the ability to prioritize tasks and provide flawless administrative support to achieve business objectives.

Coordinating day-to-day soft services operations and ensuring office aesthetics are best in class. • Coordinating, reviewing & improving processes to ensure offices are run in a smooth, efficient, organized and professional way and are best in class. • Coordinating with different stakeholders for their workplace needs. • Coordinating PPM (Planned, Preventative, Maintenance). • Providing support for events/meetings within the office. • Partner with teams (security, legal, HR). • Collaborate with global facilities teams to share best practice.  • Coordinate with property owner/landlords/vendors/contractors to ensure office space is kept up to standards (cleaning, safety, etc.).  • Coordinate and action facilities requests. • Support and update SharePoint. • Maintain office supplies and schedule servicing equipment such as copiers, water taps, coffee machines and other office equipment. • Provide general support to visitors, and reception services. • Assist with orientation of new employees to familiarize them with the office layout and amenities including assisting with access control requirements and access badges. • Ensure health and safety documentation is kept up to date. • Carry out required Risk Assessments including DSE assessments, Pregnancy Risk Assessment, Young Person Risk Assessments, Fire Risk Assessments etc. • Support scheduled audits. • Ensure health and safety compliance is adhered to. • Assist with shipping and receiving. • Maintain office signage/posters. • Raise and keep track of PO, on-time payments in line with respective agreed terms and conditions.

5+ years of related experience working in a corporate environment within the office/ facilities sector. • Ideally be degree level educated, with experience or qualifications in occupational health and safety and project management. • Advanced proficiency in Microsoft office suite (Word, Excel, Outlook, SharePoint, and PowerPoint). • Demonstrate excellent customer service, interpersonal and communication skills.    • Demonstrate efficient work methods and an ability to handle multiple tasks in a fast paced and challenging environment.     • Highly organized, independent worker with superior attention to detail.    • Strong analytical, organizational, and with great presentation skills. • Must be a team player with excellent organizational and multitasking abilities. • Excellent verbal & written communication skills.