Executive Assistant

Executive Assistant to the Managing Director (Full-time, Fixed-term)

Location:  Chancery Lane, London (office-based).

Contract:  6-month fixed-term (with potential to extend depending on business needs and performance)

Starting:  October 2026, no later than 12th October

Salary:  Starting at £40,000 (depending on experience)

Hours:  Full-time, Monday–Friday (35 hour week)

Reports to:  Managing Director

About Zaytoun

Zaytoun is a UK social enterprise established in 2004 to support the resilience of Palestinian communities through fair trade. 100% of our profits are reinvested into advancing this mission.

Our range includes award-winning olive oil, Medjoul dates, za’atar, grains, and a skin care range. We’re a small, collaborative team who care about Palestine, justice and good food.

For more info on the company, please visit

The role

We’re looking for an exceptional Executive Assistant to work closely with our Managing Director, providing both high-level administrative and executive support, strategic coordination and thoughtful input into priorities and workflow.

This role is about partnership: you’ll help ensure the MD’s time is focused where it matters most, while keeping projects, meetings, and priorities running smoothly. You’ll balance detail with the bigger picture, acting as a trusted point of connection between the MD, the team, and external partners.

It’s a unique opportunity to make a tangible difference - both to the smooth running of a mission-driven organisation and to the impact Zaytoun delivers.

Executive support

• Manage the MD’s diary, inbox, travel, and meeting logistics
• Draft, proofread and provide input on correspondence, reports and other written materials
• Prepare agendas, take minutes, and follow up on actions arising from meetings

Project tracking & research

• Monitor deadlines and help the MD track progress on priorities
• Conduct research and prepare background notes to support decision-making
• Ensure smooth information flow between the MD, staff, board, and external partners including customers and suppliers

General support

• Act as a filter for incoming communication, drafting or signposting responses and flagging what needs the MD’s attention
• Handle confidential matters with discretion and professionalism
• Provide ad hoc support for events, communications, and other projects as needed
• Help the MD develop and formalise internal policies
• Support the MD with the recruitment and hiring process (including advertising roles, shortlisting candidates and arranging interview)

This list is indicative, not exhaustive – we’re a small team and everyone helps where needed.

What you’ll bring

• Proven experience as an EA, PA, or similar role supporting a senior leader
• Outstanding organisational skills, detail-oriented, able to manage competing priorities
• Excellent communication skills – written and verbal
• Discretion, sound judgement, and the ability to handle sensitive matters
• A proactive, solutions-focused approach; able to anticipate needs
• Confidence working independently while collaborating effectively in a small, dynamic team
• Ease with digital tools and technology, including Microsoft Office Suite and AI - to streamline tasks, research, and communication
• Familiarity with social media platforms, especially Instagram, LinkedIn (ideal but not essential)
• Enthusiasm for our mission

What you’ll get

• A pivotal role working in close partnership with the MD, with exposure to both strategy and operations
• The opportunity to contribute to an award-winning social enterprise with a unique and urgent mission
• A supportive, collaborative workplace where your work has visible impact

How to apply

Please send your CV and a cover note (why this role, why Zaytoun, and your earliest start date) to   with the subject line Executive Assistant .

We are actively reviewing and interviewing candidates on a rolling basis and may close this posting as soon as a suitable candidate is found.

Eligibility:  Applicants must be resident in, and have the right to work in, the UK.

Equal opportunities:  Zaytoun is an equal opportunities employer. We welcome applications from all backgrounds, abilities and experiences.