Portfolio Tools Automation Analyst

Location: Plano, Texas 
Team: Portfolio Management 
Work Location: Toyota Motor North America (TMNA), Plano, TX 

Role Overview 

We are seeking a Portfolio Tools & Automation Analyst to support the Portfolio Management team across project reporting, portfolio tools, access management, Jira/Confluence administration, and process automation. 

The role  collaborate with multiple project teams across the organization. The individual will provide day-to-day portfolio operational support while also identifying opportunities to automate recurring activities, improve reporting, and streamline project and resource management processes. 

Key Responsibilities 

Portfolio Management & Reporting 

• Provide portfolio management support across multiple project teams. 

• Create and maintain Jira dashboards based on project and portfolio reporting requirements. 

• Prepare and publish weekly portfolio reports covering CCB, CXD, access management and other portfolio activities. 

• Generate daily operational reports, including AUC, Henren, CCB, Risks & Issues and related ticket/status reporting. 

• Support ad-hoc reporting and analysis requirements for project teams and Portfolio Management leadership. 

• Maintain and organize Portfolio Management Teams channels and Confluence spaces/pages. 

Access Management 

• Coordinate access provisioning and administration across projects and project teams. 

• Support Stargate access setup and configuration. 

• Manage user access for Microsoft Teams, Jira and Confluence. 

• Coordinate access setup for other engineering and delivery tools including Bento, Artifactory, GitLab/GitHub and related platforms. 

• Work with the appropriate TMC teams to resolve access requests, dependencies and escalations. 

• Troubleshoot user access and configuration issues and coordinate them through resolution. 

• Maintain visibility and reporting of outstanding access requests and issues. 

Automation & Tool Development 

• Design and develop automation solutions to reduce manual portfolio and project-management activities. 

• Develop tools and utilities supporting CCB and CXD portfolio operations. 

• Automate recurring report generation and data consolidation activities, including Excel Macro-based reporting. 

• Develop and enhance scheduling and integration utilities. 

• Support development and enhancement of internal tools such as: 

• Schedule Integration Tool 

• CXD Generator Tool 

• CXD Resource Capacity Planner 

• Identify additional opportunities for automation across reporting, access management and portfolio processes.