IT Procurement and Asset Manager

Classification
Exempt

Reports to
Procurement Director

JOB DESCRIPTION

Summary/Objective

The IT Procurement & Asset Manager is responsible for developing and executing the organization's IT procurement and technology asset management strategy. This role oversees all IT-related spending, sourcing initiatives, contract negotiations, supplier performance, software licensing compliance, and lifecycle management of technology assets. The position partners closely with Technology, Finance, Legal, Operations, and Executive Leadership to optimize costs, mitigate risks, improve operational efficiency, and ensure technology investments align with business objectives.

The successful candidate will provide strategic leadership for hardware, software, cloud services, and other technology-related expenditures while maximizing the value and utilization of company-owned technology assets throughout their lifecycle.

Essential Functions

1. Develop and execute the organization's IT procurement and asset management strategy, ensuring alignment with business objectives, technology roadmaps, and financial targets.
2. Lead strategic sourcing, supplier selection, RFx processes, and contract negotiations for technology hardware, software, telecommunications, cloud services, and related IT solutions to optimize total cost of ownership and service quality.
3. Build and maintain strong relationships with internal stakeholders, technology leadership, executive management, and strategic suppliers, serving as the primary escalation point for supplier performance and asset-related issues.
4. Manage supplier performance through governance programs, vendor scorecards, and Quarterly Business Reviews (QBRs) to ensure contractual obligations, service levels, and business expectations are met.
5. Mitigate organizational risk by overseeing software licensing compliance, complex contract negotiation and administration, procurement controls, supply chain planning, and audit readiness activities.
6. Oversee the complete lifecycle of technology assets, including forecasting, acquisition, deployment, inventory management, maintenance, redeployment, recovery, disposal, and retirement.
7. Lead inventory management and asset control processes for technology hardware and software across corporate locations, ensuring appropriate stock levels, system accuracy, and compliance with purchasing and asset management procedures.
8. Collaborate with Technology, Finance, Legal, Operations, and various internal teams to evaluate technology investments, standardize solutions, support strategic initiatives, and maximize return on technology assets.
9. Work closely with Warehouse Manager on asset recovery, disposition, and liquidation activities to minimize loss, optimize asset value, and ensure compliance with security, environmental, and corporate policies.
10. Develop, monitor, and report key performance indicators (KPIs) related to cost savings, supplier performance, compliance, inventory optimization, asset utilization, and operational effectiveness while identifying continuous improvement opportunities.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Competencies

1. Accountability: Accepting responsibility that results in anticipation/prevention of problem areas from actions, and problem solving inside and outside the department/organization.
2. Financial Awareness: Actively seeking opportunities to optimize financial costs and investments when making decisions that have a financial implication.
3. Initiative: Spotting opportunities within a circle of influence; anticipating threats and acting on them; self-starting rather than waiting passively until the situation demands action.
4. Organizational Awareness: Having and using knowledge of systems, situations, procedures, and culture inside the organization to identify potential problems and opportunities; perceiving the impact and the implications of decisions on other components of the organization.
5. Results Orientation: Being persistent and showing perseverance on achieving concrete and tangible results out of personal responsibility; getting optimum results from situations and being ready to take action and show tenacity in case of obstacles or resistance.
6. Teamwork: Working as a productive member of a cohesive group toward a common goal, and contributing to team development and effective team dynamics.

Supervisory Responsibility                                                                                                                
This position has supervisory responsibilities.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Position Type/Expected Hours of Work
This is a full-time position. Normal hours of operation are Monday through Friday, 8:00 a.m. to 5 p.m. and as necessary to accomplish goals related to projects, end of quarter, and end of year.

Travel
Less than 5% travel is expected this position.

Required Education and Experience

1. Bachelors in Business Management or Supply Chain
2. 5+ years of IT Procurement Management and Strategic Sourcing
3. 3+ years of IT Asset Lifecycle Management
4. Complex hardware and software licensing contract negotiation and administration

Preferred Education and Experience

1. 7+ years of Supply Chain experience including IT strategic sourcing, vendor management, asset management, and software compliance
2. IAITAM Certifications
3. CPSM Certification
4. Knowledge of Service Now or ERP/PO systems 

AAP/EEO Statement
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.