Administrative Assistant (FTC 6 months+)

This is a Fixed Term Contract for 6 months with a potential to extend subject to business requirements.

Administrative assistant duties and responsibilities include providing administrative support to ensure the efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time-sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.

What You Will Do:

• Operations support: Coordinate vendor attendances, Surveyor allocations, client documentation, audits and shared mailbox enquiries.
• Finance administration: Process invoices, credit notes, supplier invoices, proformas, payment follow-up and basic account reconciliations.
• Office administration: Maintain files, reports and meeting minutes; manage calls, visitors, IT queries, training, stationery, PPE and shipments.
• Compliance and safety: Support audits and compliance records; maintain office HSQE requirements, certifications, equipment checks and safety supplies.
• Facilities and team support: Coordinate office facilities, onboarding, social events and provide emergency-role support as First Aider/Fire Warden/DSE Assessor.
• Cover and ad-hoc support: Provide cover for other administrative activities, including manual invoicing, as required.

What You Will Need:

Education and Experience

• High School diploma or equivalent
• 0‒2 years of previous related experience

Knowledge, Skills, and Abilities

• Ability to develop a working knowledge of ABS Rules, Guides, statutory regulations, and related instructions, as well as the ABS Employee Safety Policy.
• Strong MS Office experience, such as word processing and spreadsheet creation
• Proficient clerical skills such as file maintenance, record keeping, and office equipment use.
• Excellent arithmetic abilities.
• Good interpersonal, professional, and communications skills for use in person, in writing, and in telephone conversations.
• Ability to become familiar with the ABS Health, Safety, Quality, and Environmental Management System.
• Must hold a legal right to work status in the UK.

Reporting Relationships:

Reports directly to a department Manager, Supervisor or above.