Heart Institute- Research Grant Specialist I S. Cheng Lab

Come join our team!

The Research Grant Specialist I (RGSI) – Post-Award works with the Principal Investigator (PI) and senior level research administrators to monitor grant accounts and track expenses. Provides reconciliation and research related financial reporting of federal and non-federal grants. Serves as the liaison between departments or research groups, Sponsored Research & Funds Administration, Accounting and Finance departments. This role performs all post-award administrative functions including, but not limited to preparing and routing internal documents for signature and processing, maintaining clear understanding of grant budgets and expenditure restrictions. Ensures compliance with all federal, state and local agencies including National Institute of Health (NIH), Department of Defense (DOD), Food and Drug Administration (FDA) and the Institutional Review Board. This position will report to senior level research administrators for day-to-day supervision of work.

What are the Primary Duties and Responsibilities?

• Works as the liaison between departments or research groups and Sponsored Research & Funds Administration, Accounting, and Finance departments.
• Prepares and routes internal documents for signature and processing.
• Performs all post-award administrative functions.
• Monitors federal and non-federal grant accounts, tracks expenses, project reconciliation and research-related financial reporting.
• Performs necessary funding corrections via direct cost transfer requests (DCTRs).
• Assists in the development of financial projections for project account management.
• Assists in the development and submission of progress reports.
• May enter Notice of Awards (NOAs) details into databases.
• May assist in the preparation and submission of documentation required for research compliance.
• Participates in required training and education programs.
• Assists senior level research administrators and leadership on other activities as assigned.

Education, Experience & Skills Requirements:

• High School Diploma/GED required. Bachelor's degree preferred.
• One (1) year of experience in administration of research grants, or equivalent combination of experience and education required.
• Prior experience in grant administration, familiarity with Federal sponsors (e.g. NIH, DOD, etc) and Non-Federal sponsors strongly desired. Familiarity/experience with building budgets and basic financial reporting strongly preferred.
• Excellent verbal/written communication skills and understanding Grants, Manuscripts and Abstracts guidelines.
• Knowledge of general accounting and financial analysis required.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and related applications required. Demonstrated ability to create and utilize Excel spreadsheets for budget and data tracking.
• Able to handle multiple tasks with short timelines, to prioritize work, and to complete assignments in a timely, accurate manner.
• Ability to work independently, set priorities and handle multiple tasks requiring attention to detail.