Logistics Coordinator

In the first 3 months you'll

• Learn VEIR’s receiving and inventory workflows, including dual-system documentation in Katana and Procurify, and establish a baseline understanding of current processes. 
• Take ownership of daily shipping and receiving operations across both sites—performing initial inspections, processing documentation, and ensuring timely dock-to-stock flow. 
• Execute regular cycle counts and begin reconciling discrepancies to establish a reliable inventory accuracy baseline. 
• Ensure all receiving areas at 3 Gill and 45 Industrial Parkway are clean, organized, labeled, and compliant with VEIR’s material handling standards. 
• Build working relationships with Manufacturing and Operations teammates to understand material flow needs and project timelines. 
• Confirm active Class 5 Forklift Certification and safely operate material handling equipment for palletized and heavy loads. 

In the first 6 months to a year

• Establish consistent, audit-ready documentation practices including packing slips, bills of lading, serial/lot tracking, and Certificates of Conformance where applicable. 
• Implement and maintain a quarantine and nonconforming material process, coordinating with suppliers and Quality on dispositioning. 
• Oversee receiving and inventory practices at partner and third-party locations, ensuring traceability and documentation controls are followed consistently. 
• Manage logistics for high-volume receiving windows during major project phases, including coordinating carrier pickups, tracking shipments, and resolving delivery issues. 
• Support initial ISO9001 readiness activities by performing additional receiving and quality checks and contributing to SOP development. 
• Identify and begin implementing improvements to receiving flow, inventory accuracy, and logistics efficiency—building the foundation for a mature, scalable logistics operation at VEIR. 

To be successful in this role
You bring: 

• Class 5 Forklift Certification and demonstrated experience operating forklifts and material handling equipment to move heavy and palletized loads safely. 
• Hands-on experience in shipping, receiving, inventory control, and material handling in a production, manufacturing, or lab environment. 
• Experience working in a regulated or quality-driven environment with strong documentation discipline and a deep attention to detail. 
• Familiarity with traceability requirements including serial/lot tracking, material holds, and Certificates of Conformance (CoCs). 
• Demonstrated ability to coordinate logistics across multiple locations and with third-party or partner facilities. 
• Comfort with digital inventory management systems; experience with ERP or procurement tools such as Katana or Procurify is a plus. 
• Physical ability to lift 50+ lbs and work safely in warehouse and production environments throughout the full workday. 
• Nice to have: direct experience with ISO9001-aligned inventory documentation, RMA/returns management, nonconforming material handling, or contributions to SOP and process improvement initiatives. 

You are: 

• Highly organized and process-oriented—you bring structure to ambiguity and leave things better than you found them. 
• Detail-obsessed with documentation—you understand that in a quality environment, if it isn’t written down, it didn’t happen. 
• Collaborative and proactive—you build strong working relationships and communicate clearly with teammates across Manufacturing, Operations, and Supply Chain. 
• Adaptable and resilient in a fast-paced startup environment—you can prioritize competing demands, solve problems independently, and escalate issues when appropriate. 
• Energized by continuous improvement—you look for ways to tighten processes and increase efficiency, and you bring ideas forward with practical solutions. 
• Safety-minded—you uphold safe practices in the warehouse and production areas and hold yourself and others to high standards.