Team Assistant Sales/Marketing & Office Manager (m/f/d) - Part Time

Your Tasks

Sales & Marketing Team Assistance:

• Event Planning: You plan and organize internal and external events.
• Travel & Appointment Coordination: You organize travel, coordinate appointments, and handle incoming calls centrally for Sales & Marketing.
• Presentations & Offers: You create and visually prepare presentations and offers with a strong sense of design.
• CRM Maintenance: You maintain and update leads and data in the CRM system in a structured way.
• Marketing Materials: You support the creative design of marketing materials to ensure a consistent brand appearance and organize marketing material orders.

Office Management Berlin Location:

• Overall Responsibility: You are responsible for a professional, well-structured, and representative office environment in Berlin, ensuring a functional, service-oriented workplace for employees, guests, and customers.
• Office Organization: You manage day-to-day office operations, including workstations, meeting rooms, infrastructure, service providers, and office organization.
• Cost Management: You plan, monitor, and optimize office costs, for example for office supplies, catering, services, and equipment.
• Hardware & IT: You are responsible for hardware management and coordinate organizational IT matters in daily office operations.
• Onboarding & Offboarding: You organize onboarding and offboarding processes in a structured way, in close collaboration with HR and IT.
• Cross-Location Coordination: You coordinate with the Office Managers of the Munich, Innsbruck, and Lisbon locations.

Your Profile

• Training & Experience: You have a commercial or administrative training or comparable professional experience in team assistance, administration, or office management.
• Organizational Experience: You have experience in organizing appointments, travel, and events.
• Microsoft 365 & CRM: You confidently use Microsoft 365, especially Outlook, Excel, PowerPoint, and Teams, and have initial experience with CRM systems.
• Language & Communication: You have very good German language skills, both written and spoken, and communicate in a service-oriented way.
• Way of Working: You work in a structured, independent, and reliable way, prioritize well, and handle confidential information discreetly.
• Creativity & Design: You have a creative flair and a good eye for design, ideally with experience in Canva.

Further Information

• Ideally part-time, with 25–32 hours per week, spread across Monday to Friday.
• Requirement: at least 4 days per week on-site in our Berlin office.

Your contact person

Marina Schmidt, Senior Talent Acquisition Manager