Senior Proposal Manager

Position Overview

We are seeking an experienced Senior Proposal Manager to lead and manage cross-functional teams through the complete proposal development process. The ideal candidate will have extensive experience managing state and/or federal government proposals, strong project and process management skills, and a proven ability to deliver high-quality proposals within strict deadlines.

This position will start at 20 hours per week, with the potential for increased hours based on business needs.

Key Responsibilities

• Lead cross-functional teams in developing high-quality, compliant, and competitive proposals.
• Develop proposal schedules and ensure all deadlines are met.
• Coordinate proposal outlines, management plans, kickoff materials, storyboards, and writing plans.
• Analyze RFPs and solicitations and translate requirements into a detailed compliance matrix.
• Partner with capture and sales teams to develop win strategies, themes, discriminators, and content guidance.
• Manage proposal content, quality, compliance, editing, and overall consistency.
• Draft proposal sections as needed.
• Coordinate assignments across sales, capture, program management, contracts, legal, engineering, operations, and customer service teams.
• Lead proposal reviews and ensure responses align with customer requirements.
• Oversee final proposal production, including editing, proofreading, desktop publishing, and submission activities.
• Maintain and improve proposal procedures, templates, checklists, and other supporting materials.
• Maintain repositories of past proposals, resumes, past performance information, graphics, and other reusable content.
• Drive continuous improvement of proposal processes, tools, quality, and productivity.
• Provide input on proposal development costs.
• Facilitate meetings and communicate effectively with team members and management in a virtual environment.

Required Qualifications

• Bachelor’s degree (BS or BA) required.
• 8+ years of relevant proposal management experience.
• U.S. Citizenship required.
• Experience managing proposals within state and/or federal government environments.
• Demonstrated experience improving processes, quality, efficiency, and throughput.
• Training or certification in proposal management/writing processes such as APMP, Shipley, or equivalent.
• Strong project management and organizational skills.
• Excellent leadership and cross-functional team management abilities.
• Strong written, verbal, analytical, and presentation skills.
• Exceptional attention to detail and ability to manage multiple priorities under tight deadlines.
• Strong working knowledge of Microsoft Office Suite.
• Working knowledge of SharePoint.
• Ability to work effectively with distributed/virtual teams.

Preferred Background

Candidates with experience in government contracting, federal/state RFP responses, capture management, proposal compliance, win strategies, proposal operations, and continuous process improvement are particularly relevant.

Key Requirements:
BS/BA + 8+ years experience + U.S. Citizen + State/Federal Government Proposal Experience + Process Improvement + APMP/Shipley + Proposal Management.