Coupa Systems Integrator (Invoicing)

Title : Coupa Systems Integrator (Invoicing)

Location: Remote (Should be open to travel once in a while to Mexico on client expense)

1. Role Overview

Our client is implementing Coupa across its US and Mexico operations. The client has defined a clear division of responsibility for this phase: technical expertise in invoicing and Mexico-specific compliance will come from outside, while change management, training and user adoption will be delivered largely in-house.

This role exists to fill that technical gap. We are seeking a hands-on Coupa Invoicing specialist who has implemented Coupa Invoice Management end to end and who has delivered Mexico CFDI 4.0 / SAT-compliant e-invoicing in a live environment. The consultant will own invoicing design, configuration and integration decisions and will be the authority on Mexico e-invoicing compliance within the program.

Both must-haves below are required. Candidates who bring only one of the two will not be considered.

2. Scope Division (Critical Context)

Area     Ownership

Coupa invoicing design & configuration      This role – technical and functional lead

Mexico CFDI / SAT compliance        This role – subject matter authority

ERP and e-invoicing integrations     This role – defines requirements and validates delivery with integration teams

Change management             Client in-house team (this role provides content input only)

Training & user adoption        Client in-house team (this role supports with process and system knowledge)

3. Key Responsibilities

•            Invoicing design: Lead requirements, solution design and configuration for Coupa Invoice Management, covering PO-backed and non-PO invoices, tolerances, and approval workflows.

•            Matching and exceptions: Design and configure 2-way and 3-way matching rules and define AP exception-handling processes, routing and resolution paths.

•            Supplier enablement: Define and drive supplier enablement for invoicing channels (Coupa Supplier Portal, cXML, compliant invoicing), including Mexico suppliers issuing CFDI.

•            Mexico e-invoicing compliance: Design the end-to-end CFDI 4.0 flow, including XML receipt and processing, SAT validation, VAT (IVA) treatment, and compliance controls for Mexico entities.

•            Integrations: Define technical requirements for Mexico e-invoicing integrations (PAC / validation services) and ERP integration, and partner with integration teams through build and testing.

•            Testing and cutover: Own invoicing test scenarios (SIT/UAT), including Mexico compliance edge cases, and support cutover, go-live and hypercare.

•            Process alignment: Align Coupa invoicing with manufacturing AP processes in Mexico and with US AP standards, identifying where processes must differ for compliance.

•            Knowledge transfer: Produce design documentation and configuration workbooks, and equip the client's in-house training and change team with accurate process content.

4. Required Skills & Experience (Must-Haves)

Must-Have #1 – Coupa Invoice Management implementation experience

Hands-on implementation delivery (not support-only or end-user experience) covering