SharePoint Modernization Business Analyst

We are seeking an experienced SharePoint Modernization Business Analyst to drive enterprise content and collaboration transformation initiatives. This role will partner with business stakeholders, IT leadership, architects, compliance teams, and end users to assess, plan, and execute the modernization of legacy SharePoint environments and related collaboration platforms into modern Microsoft 365 solutions.

The ideal candidate brings deep experience in SharePoint Online, Microsoft 365, document management, records management, governance, and business process analysis, with a strong background supporting healthcare organizations and large enterprise environments. The candidate must understand regulatory, security, and compliance requirements while translating business needs into scalable collaboration and content management solutions.

Key Responsibilities

<>Business Analysis & Requirements Gathering

• Lead discovery sessions, stakeholder interviews, and workshops to document current-state and future-state business processes.
• Analyze existing SharePoint environments, file shares, legacy portals, and content repositories.
• Elicit, document, and validate business, functional, and technical requirements.
• Develop user stories, process maps, business requirements documents (BRDs), and functional specifications.
• Facilitate requirements prioritization and stakeholder alignment.

<>SharePoint Modernization

• Assess legacy SharePoint On-Premises environments and develop migration and modernization strategies.
• Support migration initiatives involving:
  • SharePoint 2010/2013/2016/2019 to SharePoint Online
  • File shares to Microsoft 365
  • Legacy intranets and departmental portals
  • Document management repositories
• Partner with architects and technical teams to design modern collaboration solutions using:
  • SharePoint Online
  • Microsoft Teams
  • OneDrive
  • Power Platform
  • Microsoft Viva
  • Microsoft Purview

<>Healthcare & Compliance Support

• Ensure solutions align with healthcare regulatory requirements, including:
  • HIPAA
  • HITECH
  • CMS guidelines
  • Organizational data retention policies
• Work with Privacy, Security, and Compliance teams to establish governance frameworks.
• Support records management, protected health information (PHI) controls, and audit readiness initiatives.

<>Governance & Information Architecture

• Define content classification models, metadata standards, and taxonomy structures.
• Develop governance policies and administration standards.
• Evaluate permissions models, security groups, access controls, and records management requirements.
• Recommend best practices for content lifecycle management and compliance.

<>Change Management & Adoption

• Support organizational change management activities.
• Create training materials, communication plans, and user adoption strategies.
• Conduct user acceptance testing (UAT) and coordinate defect resolution.
• Drive stakeholder engagement throughout the modernization lifecycle.

<>Project Delivery

• Collaborate with Project Managers, Product Owners, and technical teams to ensure successful execution.
• Monitor project risks, dependencies, assumptions, and issues.
• Track modernization metrics, adoption KPIs, and business outcomes.
• Provide executive-ready status reporting and presentations.

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Required Qualifications

• 5+ years of Business Analysis experience supporting enterprise technology initiatives.
• 3+ years of experience with SharePoint modernization or Microsoft 365 transformation programs.
• Experience gathering and documenting business requirements for large-scale enterprise projects.
• Strong understanding of:
  • SharePoint Online
  • Microsoft 365
  • Teams
  • OneDrive
  • Power Platform
  • Document and Records Management
• Experience facilitating workshops with executive and cross-functional stakeholders.
• Knowledge of SDLC, Agile, Waterfall, and hybrid delivery methodologies.
• Excellent communication, presentation, and documentation skills.

Preferred Qualifications

• Experience supporting healthcare organizations, health systems, hospitals, payers, or life sciences organizations.
• Experience with SharePoint migration tools such as:
  • ShareGate
  • Metalogix/Quest
  • AvePoint
• Experience with Microsoft Purview governance and compliance solutions.
• Familiarity with:
  • Power Automate
  • Power Apps
  • Microsoft Viva
  • Azure Active Directory / Entra ID
• CBAP, PMI-PBA, Agile BA, or PMP certification preferred.
• Microsoft 365, SharePoint, or Power Platform certifications preferred.

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Desired Experience

• Leading enterprise-wide SharePoint modernization programs involving 10,000+ users.
• Consolidating multiple collaboration platforms into a unified Microsoft 365 ecosystem.
• Implementing governance, records management, and content lifecycle frameworks.
• Supporting digital workplace, intranet, and employee experience initiatives.
• Working within highly regulated environments requiring strict security and compliance controls.

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Key Competencies

• Requirements Analysis
• Stakeholder Management
• SharePoint Modernization
• Microsoft 365 Collaboration Solutions
• Information Architecture
• Content Governance
• Healthcare Compliance
• Process Improvement
• Change Management
• User Adoption
• Project Coordination
• Executive Communication

Nice-to-Have Experience

• Copilot for Microsoft 365 adoption initiatives
• AI-powered content management and search solutions
• Microsoft Syntex
• Enterprise intranet modernization
• Knowledge management and digital workplace transformation

This role is ideal for a Business Analyst who can bridge business and technology teams while driving large-scale SharePoint and Microsoft 365 modernization initiatives in highly regulated healthcare and enterprise environments.