Accounts Payable Specialist

About the Role:

We are seeking a detail-oriented Accounts Payable Specialist (Temp to Perm) to manage the full-cycle accounts payable process. Reporting to the Accounts Payable Manager, this role is responsible for accurate and timely processing of vendor invoices and payments, performing three-way matching for inventory purchases, applying payments in NetSuite, and supporting month-end close. The ideal candidate is detail-oriented with a strong commitment to accuracy, communicates effectively with business process owners across the organization, and has demonstrated experience handling complex inventory-related payables.

What You’ll Do:

• Review, code, and enter vendor invoices in NetSuite, ensuring proper GL coding, approvals, and supporting documentation.
• Perform three-way match of purchase orders, item receipts, and vendor invoices; resolve price, quantity, and receiving discrepancies with Purchasing, Receiving/Warehouse, and vendors.
• Monitor the AP inbox, OCR invoice processing tool, and invoice queue to ensure invoices are captured and processed promptly.
• Prepare and process weekly vendor payment runs (ACH, wire, check, and credit card), ensuring payments are accurate, authorized, and on terms; handle stop payments, voids, and reissues, and capture early-payment discounts while avoiding late fees.
• Apply payments, vendor credits, and deposits to the correct open bills in NetSuite; resolve unapplied items and keep vendor balances current.
• Maintain vendor master data in NetSuite (W-9s, banking details, payment terms), following setup and change-verification controls to prevent fraud.
• Reconcile vendor statements, follow up on past-due items, credits, and missing invoices, and serve as the primary contact for vendor inquiries.
• Support month-end close by preparing AP accruals, reviewing AP aging, and reconciling the AP sub-ledger to the general ledger, including GRNI and inventory-related accounts.
• Support the preparation of Annual 1099 and audit requests back-ups.
• Adheres to internal compliance protocols and SOX procedures, and recommends and helps implement process improvements to support control integrity.

Experience We’re Looking For:

• Associate’s or bachelor’s degree in Accounting, Finance, or a related field, or equivalent experience.
• 5+ years of full-cycle accounts payable experience.
• Hands-on experience processing inventory invoices and performing three-way match.
• Working experience with NetSuite, including bill entry, payment processing, and applying payments and credits.
• Solid understanding of accrual accounting and the AP role in month-end close.
• Intermediate Excel skills (VLOOKUP/XLOOKUP, pivot tables, reconciliations).
• Familiarity with AP automation tools (e.g., Bill.com, Skalable, Stream) and NetSuite saved searches; knowledge of 1099 reporting, sales and use tax, and multi-currency vendor payments.
• Experience supporting audits and documenting internal controls.
• Exceptional attention to detail, organization, and time management, with strong communication, integrity, independent problem-solving, and a continuous-improvement mindset. #LI-OP1

You will begin this role as a temporary employee with the ability to move to a permanent role.