Sales Office Coordinator (Part-Time Contractor)

Sales Office Coordinator

About Junior Library Guild
At Junior Library Guild (JLG), we help schools and libraries discover exceptional books that inspire young readers. We love books, support libraries across the country, and believe great work happens when talented people enjoy working together. We're looking for a friendly, organized, and proactive professional to help keep our Dublin office running smoothly while supporting our sales team behind the scenes. The Sales Office Coordinator is the go-to person for keeping our office organized, welcoming, and running efficiently.

This role combines office management, employee support, SharePoint administration, and light CRM maintenance to help employees stay productive and connected. The ideal candidate is organized, resourceful, and proactive. This role is best suited for someone who enjoys figuring things out, takes ownership of their work, and is comfortable working independently with minimal supervision. This is a Part-Time Contractor opportunity. If you enjoy keeping things organized, helping people, and making an office run smoothly, we'd love to hear from you. What Yo
u'll Do

Office Coordination & Employee Experience

Maintain office supplies, snacks, beverages, and common areas
Coordinate office deliveries, orders, and vendor requests
Run occasional local business errands using a personal vehicle; mileage will be reimbursed
Serve as the primary contact for office vendors and building-related needs
Help maintain conference rooms and meeting spaces
Coordinate employee lunches, celebrations, recognition activities, and team events
Help keep the office welcoming, organized, and running smoothly
Serve as a friendly resource for employees, visitors, and vendors
Employee Onboarding Support

Coordinate office onboarding activities for new hires
Prepare workspaces and welcome materials for new employees
Partner with hiring managers and IT to ensure new hires have a smooth first day
Conduct office tours and help new employees get settled
Assist with interview scheduling and candidate visit logistics when needed
Help create a positive and welcoming onboarding experience
SharePoint & Resource Management

Maintain and organize the sales team's SharePoint site
Ensure sales resources, training materials, templates, FAQs, and presentations remain current and easy to locate
Update team communications and shared resources as needed
Partner with sales leadership to keep information organized and accessible
CRM & Sales Support

Assist with CRM data maintenance, list uploads, and data cleanup
Support basic reporting and sales administration projects
Coordinate sales contests, incentive programs, and prize fulfillment
Help create and distribute contest communications, leaderboards, and recognition materials
Support special projects for the sales leadership team
Qualifications

Required

2+ years of office administration, office management, or administrative support experience
Strong organizational and multitasking skills
Excellent verbal and written communication skills
High attention to detail and follow-through
Proficiency with Microsoft Office applications
Ability to work independently and manage multiple priorities
Self-starter with a proactive approach to problem-solving and continuous improvement
Valid driver's license, reliable transportation, and ability to run occasional local business errands
Preferred

Experience with SharePoint administration
Experience with Salesforce or other CRM systems
Experience supporting a sales organization
Experience planning employee events, recognition programs, or sales contests
Why Join JLG?

Flexible 5 day a week, Monday to Friday daytime schedule
Friendly, collaborative office environment
Meaningful work supporting schools and libraries
Variety in your day and opportunities to make an impact
Opportunities to help plan employee events, recognition activities, onboarding experiences, and sales contests
A team that works hard, supports one another, and enjoys being together