Assistant Director-Asset Management & Capital Lifecycle

Job Summary:

The Assistant Director of Asset Management & Capital Lifecycle provides strategic leadership for UCSF Facilities Services' enterprise asset management program, ensuring that infrastructure assets are planned, delivered, maintained, optimized, and renewed through a standardized lifecycle management framework. Receiving assignments in the form of objectives, the incumbent determines how to utilize resources, formulate policies, and establishes the governance, standards, and processes required to integrate capital planning, commissioning, operations, maintenance, and lifecycle replacement into a single enterprise asset management strategy.

This position serves as the critical organizational bridge between Capital Planning, Facilities Investment Needs, Integrated Capital Asset Management Program, 15- & 25-Year Renewal, Operations & Maintenance, BOSC, and executive leadership. Leveraging advanced planning and technical knowledge, the Assistant Director leads the development of a data-driven asset management program—utilizing Maximo Manage, MREF, ICAMP/TRIRIGA, Building Management Systems (BMS), and future IBM Maximo Application Suite capabilities—to improve asset reliability, optimize overall lifecycle costs, mitigate operational risk, and support long-term capital investment decisions

Department Summary:

The UCSF Facilities Services Department (FS) is committed to creating an exceptional campus physical environment to support the research, teaching, health care and community service mission of the University. FS employs over 400 professional staff and acts as steward for over $90 million in operating funds to achieve its goals in operating and maintaining the UCSF campus environment. Located in the Campus Life Services organization, FS is organized into five distinct units: (1) Facilities Operations, (2) Business and Operations Center, (3) Facilities Projects, (4) General Services and (5) Energy and Utilities.

FS participates in system-wide Principles of Community and all FS leaders are expected to create a fair, equitable, safe and supportive work environment where everyone can do their best work. FS leaders have a shared accountability for the overall success of the operation and the creation of a high-performance work environment. We value innovation and creative problem solving, diligent execution and follow through, inspiring leadership that engages diverse employees and a strong results orientation.

% of time	Essential Function (Yes/No)	Key Responsibilities (To be completed by Supervisor)
25	Yes	Enterprise Asset Management Leadership & Governance: • Develop and lead UCSF's enterprise Asset Management Program. • Establish governance, policies, standards, and lifecycle procedures aligned with ISO 55001 principles. • Develop long-term asset management strategy aligned with UCSF's strategic goals. • Serve as the executive owner for enterprise Asset Working Group and Asset Governance Committee.
25	Yes	Capital Asset Lifecycle Management & Prioritization: • Provide strategic oversight for Facilities Infrastructure (FIN), 15-Year Renewal Program, 25-Year Renewal Program, ICAMP Capital Planning, Deferred Maintenance Programs, Asset Replacement Planning, and Capital Renewal Forecasting. • Ensure capital investments are prioritized using data-driven metrics: asset condition, remaining useful life, criticality, risk, maintenance history, and total cost of ownership (TCO).
25	Yes	Reliability & Operational Excellence: • Partner with Maintenance & Operations to improve PM compliance, reduce asset downtime, improve asset reliability, and reduce emergency maintenance. • Develop and implement condition assessment programs, and improve work management processes. Work to standardize operations • Promote the transition from reactive maintenance toward predictive and reliability-centered maintenance.
10	Yes	Facilities Projects & Commissioning Coordination: • Partner with project teams to ensure asset requirements are incorporated during project planning, and commissioning supports operational readiness. Including contractual documents. Ensure asset turnover documentation is complete, QA/QC standards are met, and digital asset records are created before occupancy.
15	Yes	Organizational Leadership & Culture: • Provide leadership and direct supervision to the Asset Management Team, Asset Administrators, and other asset functions. • Coordinate team efforts across Facilities Projects, Planning & Scheduling, and Maintenance Operations. • Develop an enterprise culture centered on asset stewardship, continuous improvement, data-driven decision making, and reliability engineering. • Select, develop, and evaluate staff with the goal of creating a motivational work environment. • Assumes full responsibility for staffing, training, development, discipline, budgets, costs and human resource-related activities pertaining to department staff members. Supervises, selects, develops, and evaluates staff.
100%		(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)

Required:

• Bachelor's degree in Planning, Facilities, Business or related area and 7-10 years relevant experience, or an equivalent combination of education and experience
• Minimum three years of supervisory experience in a complex organization
• Strong skills in verbal and written communications.
• Experience and knowledge to inspect construction in progress (general and specialty structures)and read, sketch and interpret plans and specifications.
• Broad knowledge in the areas of facilities management, space planning and allocation, security, fire and safety and emergency preparedness.
• Advanced knowledge and skill regarding specialized research needs in planning and advanced skill to effectively translate needs to professional architects and engineers
• Experience leading multidisciplinary teams and coordinating across diverse functional units
• Demonstrated experience implementing or managing enterprise asset management systems (e.g., IBM Maximo, TRIRIGA, or equivalent).
• Solid experience working on construction contracts, Facilities equipment procurement, and vendor/contractor negotiations
• Thorough knowledge associated with overseeing the full range of facilities renovation work
• Direct experience with IBM Maximo Application Suite (Maximo Manage, Maximo Health, Maximo Mobile, MREF), TRIRIGA / ICAMP, and Building Automation Systems
• Strong skills to facilitate and collaborate with various internal and external constituencies on short- and long -term facilities planning and management.
• Strong analytical, research and report preparation skills to meet regulatory and budgetary reporting requirements.
• Strong skills in leadership, motivation of staff and team-building.
• Strong skills in management, regulatory compliance and operations planning.
• Knowledge of architectural, engineering and building systems concepts

Preferred:

• Certifications
• LEED GA
• Certified Reliability Leader (CRL)
• Certified Maintenance & Reliability Professional (CMRP)
• ISO 55001 Asset Management
• Project Management Professional (PMP).