Workplace Operations Coordinator

Location: San Francisco, CA 94105 — Onsite
Openings: 2
Contract: 6-month W2 contract
Pay: $70–$80/hour depending on experience

Russell Tobin is hiring Workplace Operations Coordinators to support a leading technology and artificial intelligence organization in San Francisco.

This role is ideal for an experienced workplace or facilities professional who enjoys creating a safe, functional, welcoming, and high-performing office environment. You’ll work closely with internal workplace teams, Security, People Operations, and external vendors to support day-to-day building operations and deliver a consistently high level of service to employees.

What You’ll Do

• Coordinate and manage vendors supporting day-to-day office operations, including deliveries, office supplies, janitorial services, maintenance, and repairs.
• Partner with the broader workplace team to ensure office buildings remain safe, functional, comfortable, and well maintained.
• Respond to employee workplace requests through an internal ticketing system while meeting service-level expectations and providing clear, timely communication.
• Troubleshoot and coordinate resolution of workplace issues such as elevator outages, plumbing concerns, refrigeration problems, lighting issues, and other facilities-related needs.
• Perform minor repairs and maintenance tasks and engage appropriate vendors for more complex work.
• Support emergency response activities in partnership with Security and assist with local safety and code-compliance requirements.
• Manage multiple competing priorities and exercise sound judgment when determining urgency and next steps.
• Set up furniture and room configurations for onsite meetings, events, and employee needs.
• Complete workstation setups, including monitors, monitor arms, ergonomic equipment, and related office hardware.
• Help maintain workplace Standard Operating Procedures and operational documentation.
• Partner closely with People Operations, Security, workplace colleagues, and external service providers.
• Support HVAC coordination, preventive maintenance programs, office moves, restacks, and space reconfigurations.
• Assist with permits, inspections, safety requirements, and applicable building-code compliance.

What We’re Looking For

• 4+ years of experience in workplace operations, facilities coordination, building operations, office services, or a related field.
• Working knowledge of commercial building systems such as HVAC, elevators, plumbing, lighting, and related facilities infrastructure.
• Experience coordinating maintenance, repairs, vendors, and building services.
• Strong customer-service mindset with a practical, solutions-oriented approach.
• Ability and willingness to handle both hands-on operational tasks and administrative coordination.
• Excellent organization, communication, and prioritization skills.
• Comfortable managing multiple requests in a fast-paced, highly collaborative environment.
• Ability to lift up to 50 pounds.
• Ability to work onsite in San Francisco.

Preferred Qualifications

• Experience managing workplace or facilities projects such as preventive maintenance, HVAC initiatives, office moves, restacks, or space reconfigurations.
• Experience supporting multiple buildings or a rapidly growing workplace environment.
• Background in vendor management, hospitality, food and beverage operations, or employee experience.
• Experience coordinating permits, licenses, inspections, or building-compliance requirements.
• Experience supporting workplace operations within a technology, software, startup, or similarly fast-paced organization.

This is a hands-on role for someone who takes pride in making workplaces run smoothly and creating an environment where employees can focus, collaborate, and do their best work.

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