Storekeeper (Physiotherapy)

Designation

Storekeeper

Department

Administration

Location

Mumbai

Reporting to

In – Charge (School of Physiotherapy-Mumbai)

Key Responsibilities

• Receive, inspect, verify, and store physiotherapy equipment, clinical/OPD consumables, rehabilitation materials, stationery, and other supplies received by the School.

• Verify all materials received against approved purchase orders, delivery challans, invoices, specifications, quantities, and other relevant documents.

• Identify damaged, defective, incorrect, expired, or non-compliant materials and coordinate with the Purchase Department/vendor for replacement or necessary action.

• Issue physiotherapy equipment, clinical consumables, rehabilitation materials, stationery, and other supplies to faculty members, staff, students, OPD, laboratories, and other authorized users as per approved procedures.

• Maintain appropriate records for the issue and return of reusable physiotherapy equipment and other assets/materials wherever applicable.

• Maintain optimum inventory levels and initiate indents/requisitions for replenishment based on minimum stock levels, consumption patterns, and requirements of the School.

• Maintain accurate and up-to-date stock registers, inventory records, invoices, issue records, receipt records, and other store-related documentation.

• Record and update all receipts, issues, transfers, returns, and other inventory transactions in the Material Management System (MMS) or other ERP software used by the University.

• Conduct periodic physical verification of stock and assist in inventory audits, ensuring reconciliation between physical stock and system records.

• Monitor expiry dates, shelf life, and storage requirements of clinical and other consumable materials and ensure timely utilization or appropriate disposal as per applicable procedures.

• Ensure proper storage, identification, labeling, arrangement, cleanliness, and safety of all materials and equipment maintained in the store.

• Ensure that physiotherapy and rehabilitation equipment is stored appropriately to prevent damage and facilitate easy identification and issuance.

• Coordinate with faculty members, physiotherapists, OPD staff, laboratories, Administration, Purchase, Finance, and other departments regarding material requirements, stock availability, procurement, and inventory discrepancies.

• Coordinate with vendors and the Purchase Department regarding pending deliveries, short supplies, damaged materials, replacements, and other delivery-related issues.

• Maintain records of equipment received and coordinate for installation, warranty documentation, servicing, or maintenance requirements, wherever applicable.

• Prepare periodic reports relating to stock position, material consumption, pending requirements, slow-moving/non-moving items, and other inventory-related information as required by management.

• Ensure compliance with University policies, internal controls, audit requirements, and applicable safety and statutory guidelines relating to stores and inventory management.

• Support the School during academic activities, practical sessions, clinical/OPD activities, examinations, workshops, camps, and other events by ensuring timely availability and issuance of required materials and equipment.

• Perform any other duties assigned by the University/School from time to time.

  Educational Qualification

• Bachelor’s degree from a recognized University.

• Candidates with a degree in Science, Physiotherapy, Commerce, or a related discipline will be preferred.

  Professional Certifications

• Certification in Store Management, Inventory Management, Supply Chain Management, ERP/Material Management Systems, or related field will be an added advantage.

Professional Experience

• Minimum 3 years of relevant experience as a Storekeeper, Inventory Executive, Stores Assistant, or in a similar position.

• Experience in an educational institution, physiotherapy/healthcare institution, hospital, rehabilitation centre, medical college, clinic, or similar organization will be preferred.

• Experience in handling physiotherapy equipment, clinical/OPD consumables, rehabilitation materials, medical supplies, and inventory management systems will be an added advantage.

  Skills and Competencies

• Sound knowledge of storekeeping and inventory management practices.

• Familiarity with ERP/MMS or other inventory management software.

• Knowledge of receipt, storage, issuance, stock verification, inventory audits, and reconciliation processes.

• Basic understanding of physiotherapy equipment, rehabilitation materials, clinical consumables, and their appropriate storage requirements.

• Strong documentation and record-keeping skills.

• Ability to monitor stock levels, expiry dates, and consumption patterns effectively.

• Good coordination and communication skills.

• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.

• Strong organizational, planning, and time-management abilities.

• High level of accuracy, integrity, accountability, and attention to detail.

• Ability to work independently as well as coordinate effectively with faculty, clinical staff, administrative departments, and vendors.

• Commitment to maintaining cleanliness, safety, proper storage, and compliance within the store.

• Commitment to maintaining cleanliness, safety, and regulatory compliance within the store